Management Assistant

Belgie Vacature; Zaventem; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work schedule (3 days in office

International environment

Job summary

Belgie Vacature is assisting an established international company in Brussels with a Management Assistant role. The successful candidate will support management and teams, coordinate day-to-day activities and act as a reliable contact for external partners.

You will manage calendars, organise meetings, coordinate events, prepare documents, and ensure deadlines are met. Strong Dutch/French/English, MS Office skills and initiative are essential.

Qualifications

• At least five years of experience as a Management Assistant, Team Assistant or similar role.
• Fluent in Dutch, French and English, with strong communication to colleagues and external contacts.
• Proficient in MS Office and quick to learn new digital tools and systems.
• Able to work independently, balance priorities and maintain confidentiality.

Responsibilities

• Manage calendars, plan meetings and arrange business travel.
• Coordinate meetings and events, handle venues, suppliers and logistics.
• Prepare and format presentations, correspondence and documents.
• Follow up on requests, deadlines and actions and circulate information to the right people.
• Support administrative processes, maintain records and coordinate approvals.
• Liaise with suppliers and internal/external partners to arrange practical tasks.

Skills

Dutch language

French language

English language

MS Office

Independent worker

Tools

MS Office

Job description

Taken en verantwoordelijkheden

Our client is an established international company in the northern outskirts of Brussels. You will join a team where collaboration, initiative and reliable support are valued.

Do you enjoy organising, thinking ahead and making sure things get done? For an international company in the northern outskirts of Brussels, we are looking for a Management Assistant to provide administrative and organisational support to management and the team, and coordinate day‑to‑day activities.

You help management and the team stay organised by taking care of practical arrangements and following up on administrative tasks. You work with colleagues across the organisation and are a reliable point of contact for external partners.

• You manage calendars, organise meetings and arrange business travel.


• You coordinate meetings and events, taking care of venues, suppliers, logistics and follow‑up.


• You prepare and format presentations, correspondence and meeting documents.


• You follow up on requests, deadlines and agreed actions, making sure the right information reaches the right people.


• You support administrative processes, maintain accurate records and coordinate internal approvals.


• You liaise with suppliers and external partners and follow up on practical arrangements.


• You work with internal support teams to ensure requests are handled correctly and on time.


• You identify what is needed, resolve practical issues and suggest improvements to the way work is organised.

Profiel kandidaat

• You have at least five years of experience as a Management Assistant, Team Assistant or in a similar support role.


• You communicate confidently in Dutch, French and English, both with colleagues and external contacts.


• You are comfortable using MS Office and can quickly find your way around new digital tools and systems.


• You organise your work independently and know how to balance different priorities.


• You work accurately, follow through on commitments and respect confidentiality.


• You take initiative and look for practical solutions, while knowing when to check or ask for guidance.


• You enjoy supporting others and contribute to a positive working atmosphere.


• You are comfortable working with several colleagues and adapting to changing needs.


• Experience in an international environment or with organising events is an advantage.

Geboden wordt

• A permanent, full‑time position with varied administrative and organisational responsibilities.


• A hybrid working arrangement with three days per week in the office.


• A salary in line with your experience, complemented by a benefits package.


• A role with room for initiative and ownership of your work.


• An international environment where you can develop your skills and learn new ways of working.

Interested? Can't wait to get to know you!

Meer informatie

Our client is an established international company in the northern outskirts of Brussels. You will join a team where collaboration, initiative and reliable support are valued.