Management Assistant

Unique Brussels; Watermaal-Bosvoorde; On-site; EUR 33,000 - 47,000; Full time

Benefits offered by this job

Permanent contract

Fringe benefits

Job summary

Unique Brussels zoekt een Management Assistant die als eerste aanspreekpunt fungeert voor bellers en bezoekers en de vergaderruimtes beheert.

Daarnaast ondersteun je de dagelijkse kantooractiviteiten in Brussel, organiseer je bijeenkomsten en evenementen en rapporteer je aan de Senior Officer en de Secretaris-Generaal. Je verzorgt telefoonberichten, logistieke planning, en onderhoudt contacten en documenten.

Qualifications

• Minstens drie jaar ervaring in administratieve ondersteuning.
• Secretariële studies is een pluspunt.

Responsibilities

• Eerstelijns contact voor bellers en bezoekers.
• Beheer van vergaderruimtes en reserveringen.
• Ondersteuning bij dagelijkse kantooractiviteiten in Brussel.
• Rapporteren aan Senior Officer en Secretaris-Generaal.
• Verwerken inkomende telefoons en berichten.
• Kantoorbeheer: leveranciers, post, kantoorbenodigdheden.
• Administratieve en financiële taken: facturen archiveren, betalingen voorbereiden.
• Boekingen van reizen en contactgegevens bijhouden.
• Organisatie van bijeenkomsten en evenementen, zowel intern als extern.
• Logistieke ondersteuning voor internationale collega’s in Brussel.
• Website bijwerken en contactbeheer.
• Inkoop van kantoorbenodigdheden en catering.
• Coördinatie met IT, ontwerpers, printers, vertalers.
• Lidmaatschapsincasso's beheren.

Skills

Frans en Engels vloeiend

Communicatie

Organisatievaardigheden

Computervaardigheden

Meerdere taken kunnen beheren

Flexibiliteit

Basis boekhouding

Education

Secretariële studies

Tools

MS Office

Databases

Job description

Wat:

Frequentie: Dagelijks Wekelijks

For a client who represents the lifts, escalators and moving walks associations is looking for a management assistant.

Management Assistant

Description

• The assistant will be the first point of contact for callers and visitors and will be responsible for the meeting rooms - taking telephone calls, welcoming visitors, and booking meeting venues.


• The successful candidate will also provide general support to the day-to-day running of the office in Brussels and the organization of various meetings and events.


• He/she will report to the Senior Officer and to the Secretary General of the Association.


• Handle incoming calls and coordinate messages as needed.


• Provide assistance and support to the Senior Officer and Secretary General.


• Day-to-day office management: liaise with suppliers, organize incoming mail and postal services, and maintain office/food supplies and other requirements to keep the office running smoothly including office equipment and office space.


• Administrative and financial work: filing invoices, prepare payments.


• Provide administrative support in booking travel, filing, and updating contacts.


• Provide logistical and administrative support in the organization of internal and external meetings and events.


• Provide ad hoc logistical support to international colleagues for organizing meetings in Brussels.


• Update and manage the website.


• Manage orders of office supplies, courier services, catering, cleaning staff etc.


• Liaise with IT service providers, designers, printers, translators, etc.


• Manage membership fees for members.


• Assist in preparing the annual General Assembly.


• Perform other related duties as required.


• Taking minutes during the Committees and Working Groups meetings


• Education / Experience


• At least three years of relevant experience in administrative support.


• Secretarial studies is an asset.

Profiel

Skills Required

• Fluency in French and English - other languages is an asset.


• Excellent communication and organizational skills.


• Excellent computer skills (MS Office, experience with databases, etc.).


• Comfortable in multi-tasking, detail-oriented, and working to deadlines.


• Flexible and adaptable approach to work.


• Basic accounting knowledge.Compensation

Aanbod

• A challenging position within a leading international association (permanent contract).


• An interesting salary package with fringe benefits.