Executive Assistant | 3 days per week

Belgie Vacature; Brussel Hoofdstad; Sur place; EUR 28 000 - 42 000; Temps partiel

Résumé du poste

Belgie Vacature is seeking an experienced Executive Assistant to support a senior Director in an international Brussels environment. The role offers part-time flexibility and a varied mix of administrative and office-management duties within a small team.

You will manage the Director’s schedule, coordinate meetings, handle correspondence, organise travel and events, and liaise with the Paris HQ. The position emphasizes discretion, diplomacy and professional communication.

Qualifications

• Solid experience as an Executive Assistant or in a senior management support role.
• Excellent command of French and English, with good understanding of Dutch.
• Strong written communication and spelling.
• Diplomatic and professional communication style with discretion.

Responsabilités

• Manage and monitor the Director’s diary, appointments and meetings.
• Proactively remind the Director of meetings and watch the agenda.
• Receive, forward and draft correspondence.
• Organise internal and external meetings.
• Make restaurant and hotel reservations.
• Arrange travel.
• Prepare and follow up on files and administrative matters.
• Filing, archiving and managing documents.
• Handle expense notes and internal procedures with headquarters.
• Monitor budget-related matters and invoices.
• Support events and international meetings.
• Manage external relations in Director’s absence.
• Handle reception and telephone duties.
• Office management: supplies, equipment, supplier contacts.
• Maintain relationship with Paris HQ.

Connaissances

Executive support

Discretion

Organisational skills

Stakeholder management

Multilingual communication

Outils

MS Office

Excel

Word

Description du poste

Taken en verantwoordelijkheden

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium. You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter

Experienced Executive Assistant wanted for a part-time position in Brussels, supporting a senior Director in an international environment. This opportunity is open to both employees and freelancers and offers a varied role combining executive support and office management duties in a small team.

For the Brussels representative office of an international French company active we are looking for an experienced Executive Assistant (freelance or employee status) to support the Director on a daily basis.

In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail.

Your Responsibilities Include

• managing and monitoring the Director’s diary, appointments and meetings
• proactively reminding the Director of meetings and keeping a close eye on the agenda
• receiving, forwarding and drafting correspondence
• organising internal and external meetings
• making restaurant and hotel reservations
• arranging travel
• preparing and following up on files and administrative matters
• filing, archiving and managing documents
• handling expense notes and following specific internal procedures with headquarters
• monitoring simple budget-related matters and outstanding invoices
• supporting the preparation and organisation of events and international meetings
• managing external relations in the Director’s absence
• handling limited reception and telephone duties
• taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.
• building and maintaining a positive working relationship with the Paris HQ

Profiel kandidaat

You are a mature, service-minded and highly organised professional who understands exactly what is needed in a support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders.

What You Bring

• solid experience as an Executive Assistant or in a senior management support role
• an excellent command of French and English, with minimum a good understanding of Dutch
• strong written communication skills and excellent spelling
• a good working knowledge of MS Office, especially Excel and Word
• excellent organisational and planning skills
• a diplomatic and professional communication style, with a strong sense of discretion
• strong interpersonal skills and the ability to build trust-based relationships
• autonomy, reliability and a strong sense of responsibility
• a hands-on attitude and a practical mindset
• patience, resourcefulness and a positive approach

Role

• a part-time position of 3 days per week, starting January 2027. This role is open to candidates looking to work either as an employee or as a freelancer.
• a role with a high degree of autonomy and responsibility
• a varied position combining organisational, administrative and relational responsibilities
• close collaboration with the Director and the Paris office
• a stable environment where maturity is highly valued
• a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes

working from home is not possible.

Meer informatie

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium. You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter