Management Assistant

ALTIUS; Brussel Hoofdstad; Hybride; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Indefinite duration contract

Attractive salary with fringe benefits

Flexible working hours

Work from home 1 day a week

Meal vouchers

Transport reimbursement

Hospitalisation insurance

Group insurance

13th month salary

Résumé du poste

ALTIUS is a Belgian law firm based in Brussels seeking a management assistant to provide comprehensive administrative support to partners and their legal teams. You will handle correspondence, client files, travel, events, invoicing, and document formatting in a fast-paced, international setting.

The role requires fluency in French with strong Dutch and English, a related degree, and experience in a similar role within a legal environment.

Qualifications

• Fluent in French with very good Dutch and English (spoken and written).
• Bachelor’s or Master’s degree in a related field is required.
• Experience in a similar role and interest in a legal environment are assets.
• Advanced knowledge of Word, PowerPoint, Outlook and Excel.

Responsabilités

• Provide comprehensive administrative support to partners and their team of lawyers.
• Process correspondence by email and letter and ensure filing and follow-up.
• Open and maintain client files in the management software and coordinate travel.
• Handle seminars, events, expense reports andTimesheets for accuracy.
• Prepare and review draft invoices; assist accounting with client invoicing.
• Format Microsoft Word documents for consistent layout and proofreading.
• Organise in-house seminars and maintain filing systems; other admin tasks.

Connaissances

French

Dutch

English

Formation

Bachelor’s or Master’s degree in Office Management / Paralegal / Translation

Outils

Word

PowerPoint

Outlook

Excel

Description du poste

ALTIUS is an independent, full-service, Belgian law firm based in Brussels (Tour & Taxis site) with currently 75 lawyers and 25 staff members. Our clients are mainly large international or Belgian companies. At ALTIUS, we do legal differently.

We are looking for candidates who are motivated to go the extra mile, are open minded, deliver quality and are not afraid to challenge and be challenged.

About the role

As a management assistant you will provide comprehensive administrative support to one or more partners and their team of lawyers. Your primary objective will be to ensure the smooth day-to-day functioning by proactively handling a wide range of administrative tasks, allowing the team to focus on their core legal work.

The job includes amongst others the following tasks:

• Processing correspondence by email and/or letter;
• Ensuring proper follow-up and filing of correspondence and documents;
• Opening and maintaining client files in our management software;
• Coordinating travel arrangements and providing all supporting documentation;
• Registering for seminars and events and handling related administrative follow-up;
• Creating, managing, and following up on expense reports;
• Monitoring deadlines and agenda management;
• Preparing and reviewing timesheets for accuracy;
• Creating and updating draft invoices in accordance with guidelines and feedback from the legal team;
• Supporting the accounting team by preparing and issuing invoices to clients;
• Preparing and formatting Microsoft Word documents to ensure consistent layout;
• Proofreading and quality control of documents;
• Organising and coordinating (in-house) seminars;
• Various administrative tasks such as printing copies, maintaining filing systems,
• ....

Who are you?

• You are a French speaker with a very good knowledge of Dutch and English (spoken and written);
• You hold a Bachelor’s or Master’s degree in a related field (Bachelor Office Management, Bachelor Paralegal, Master Translation, etc);
• You have some experience in a similar role and are interested in working in a legal environment;
• You have an advanced knowledge of Word (track changes, cross reference, advanced number formatting…), PowerPoint, Outlook (calendar management, email organisation) and Excel;
• You are stress-resilient and able to manage multiple priorities at once thanks to your strong organizational skills;
• Strong attention to detail with commitment to quality;
• Positive attitude and willingness to take initiative;
• A dynamic, hands-on and helpful approach characterises you;
• You are a team player but you can also work independently.

Our offer

• A challenging position with a variety of tasks in a renowned law firm with international clients and files;
• A contract of indefinite duration, an attractive salary with fringe benefits, flexible working hours and possibility to work from home 1 day a week (Meal vouchers, reimbursement of public transport costs, hospitalisation and group insurance, 13th month salary);
• A newly refurbished office in the magnificent Royal Depot building on the Tour & Taxis site – easily accessible by car and by train from Gare du Nord (1,5 km). A shuttle bus to and from the train station is available every 5 minutes;
• The possibility to participate in all kind of activities (ALTIUS weekend, drinks, sport activities,...).

Are you the multitasking hero we’re looking for? Apply today and join our team!