Legal Office & Client Services Coordinator

MVVP lawyers | advocaten | avocats; Sint-Pieters-Woluwe; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Hospitalisation insurance

Pension plan

Meal vouchers

Performance-based recognition

Job summary

MVVP is a Brussels-based law firm seeking an experienced front desk and office administrator to join our team. You will be the first point of contact for clients, manage documents, support billing and office operations, and coordinate meetings and logistics with lawyers. Strong organisational skills, discretion and proficiency in MS Office are essential.

Fluency in Dutch, French and English is required. A Bac+3 secretarial or equivalent is an asset; a secondary school diploma is minimum.

Qualifications

• Relevant experience in a similar role.
• Excellent organisational, interpersonal and communication skills at all levels.
• Discreet, reliable handling of confidential information.
• Proficiency in Microsoft Office and ability to process documents quickly and accurately.
• Secondary school diploma required; Bac+3 secretarial or equivalent degree is an asset.
• Excellent command of Dutch, French and English is essential.
• Comfortable with IT systems in general, with a genuine interest in learning new tools.

Responsibilities

• Be the first point of contact for the firm: manage the front desk, answer calls and welcome visitors with professionalism and warmth.
• Format, convert and finalise documents to the highest standard, including printing, scanning and photocopying.
• Ensure accurate, reliable filing and archiving of information using the firm's document management system.
• Manage meetings in all their organisational and logistical aspects, working in close collaboration with the firm's lawyers.
• Coordinate courier services, ensuring documents are dispatched and received smoothly and on time.
• Keep the office running smoothly by managing and replenishing office supplies.
• Play an active role in client onboarding: assist with the opening of new matters, conflict-of-interest checks, and the preparation and sending of client engagement letters.
• Contribute to the firm's smooth financial operations by preparing, validating and issuing client invoices, and drafting billing correspondence on behalf of lawyers
• Provide general support across the office, stepping in wherever needed.

Skills

Organisational skills

Interpersonal communication

Discretion

Microsoft Office

Education

Secondary school diploma

Bac+3 secretarial or equivalent

Tools

Microsoft Office

Job description

MVVP is a Brussels-based law firm seeking an experienced front desk and office administrator to join our team. You will be the first point of contact for clients, manage documents, support billing and office operations, and coordinate meetings and logistics with lawyers. Strong organisational skills, discretion and proficiency in MS Office are essential.

Fluency in Dutch, French and English is required. A Bac+3 secretarial or equivalent is an asset; a secondary school diploma is minimum.