Luxury Office & Client Experience Coordinator

Christie´s; Brussel; On-site; EUR 55,000 - 67,000; Full time

Job summary

Christie’s in Brussels is seeking a proactive Receptionist/Administrative Assistant to cultivate a professional client-facing environment and support the Brussels team. You will manage front-desk duties, handle inquiries, coordinate events, and assist with vendor and client requests across the Luxury Cluster.

The role requires superb communication, strong organisational skills, and discretion. A collaborative, proactive approach and fluency in French, Flemish, and English are essential, with

Qualifications

• Well presented with excellent interpersonal skills.
• A helpful and approachable manner.
• Collaborative mindset in a small team.
• Superior written and spoken communication skills.
• Maintain open and transparent communication with the local team.
• Strong organizational skills.
• Excellent telephone manner and very strong client service skills.
• Ability to work under pressure.
• Flexible team player with a pro‑active approach.
• Passion for art and the luxury markets.
• Ability to multi‑task, manage workload and prioritise.
• Fully conversant with Microsoft Office.
• Ability to work with discretion when dealing with highly confidential information.
• Detail oriented personality with particular attention to style, format and accuracy.
• Ability to learn Christie’s systems including the client and object system (COS).
• Fluent knowledge of French, Flemish and English, both written & spoken

Responsibilities

• Reception and Administrative Support
• Being the first point of contact for clients both on the telephone and receiving in person, ensuring appropriate follow-up on calls and messages received
• Providing general information related to upcoming or past sales
• Consult the specialist in charge before responding to estimate requests
• Dealing with all incoming post and distribution, handle all outgoing post
• Working on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas
• Ensure the TV screens are always displaying upcoming sales
• Managing office supplies and placing orders
• Overseeing the shipping of sale property in accordance with the Management
• Performing other duties as assigned by both the Managing Director and the General Manager in Brussels team and coordinating the agenda
• Managing administration and organization of events working within budgets pre‑agreed with the Management Team and the specialists involved, and ensuring that all event‑related expenses/ invoices are allocated to the appropriate project codes in advance
• Ensuring the effective project management of all activity in the public spaces from install to de‑install.
• Ensure safety and security protocols are followed in coordination with the Head of Security and General Manager
• Coordinating and managing guest lists in conjunction with Client Strategy and the Specialist Team
• Support to the Luxury Cluster in Belgium (Jewels, Watches, Handbags, Wine) :
• Screening all vendor enquiries and liaising with the Specialist Teams
• Scheduling monthly valuation days

Skills

Interpersonal skills

Client service

Telephone manner

Microsoft Office

Organizational skills

Detail oriented

Multi-tasking

Discretion

French, Flemish, English

Job description

Christie’s in Brussels is seeking a proactive Receptionist/Administrative Assistant to cultivate a professional client-facing environment and support the Brussels team. You will manage front-desk duties, handle inquiries, coordinate events, and assist with vendor and client requests across the Luxury Cluster.

The role requires superb communication, strong organisational skills, and discretion. A collaborative, proactive approach and fluency in French, Flemish, and English are essential, with