Office Coordinator Christie's · Brussels · · · GBP 52k–52k · Yesterday Operations

Cultural Signal; Brussel Hoofdstad; Hybrid; EUR 51,000 - 70,000; Full time

Job summary

Christie’s in Brussels seeks a proactive Receptionist to develop the reception area and create a professional environment for clients visiting the Belgian office. The role supports Luxury Cluster activities, including Jewels, Watches, Handbags, and Wine, coordinating with specialists and security teams.

Responsibilities include high-level client service, administrative support, event coordination, vendor liaison, and ensuring smooth operations in the public spaces.

Qualifications

• Irrefutable professional appearance and interpersonal skills.
• Excellent written and spoken communication in multiple languages.
• Ability to maintain discretion with confidential information.
• Strong organizational and multitasking abilities.

Responsibilities

• Reception and Administrative Support across the Brussels office.
• First point of contact for clients, handling calls and in-person visits.
• Provide general information about upcoming or past sales and events.
• Coordinate with specialists and teams for viewings, exhibitions, tours and partnerships.
• Monitor and maintain public areas, display catalogues, and ensure cleanliness.

Skills

Customer service

Administrative support

Interpersonal skills

Communication skills

Microsoft Office

Multilingual (French, Flemish, English

Discretion

Organizational skills

Team collaboration

Attention to detail

Tools

Microsoft Office Suite

Job description

The Role

The purpose of this role is to proactively develop the reception area to create a professional and efficient environment for Christie’s clients visiting the Belgian office in Brussels.

The role

will deliver high levels of customer service both internally and externally alongside delivering administrative support in various fields. He/she will also be responsible for project planning viewings, exhibitions, tours and partnerships in collaboration with the Brussels team as well as the relevant Specialist teams, Operations and Security whilst ensuring the client

experience

is of the highest standard. In addition

the role

will provide support to the Luxury Cluster (Jewels, Watches, Handbags, Wine), dealing with vendor’s and buyer’s requests and issues, in close coordination with the relevant departments and specialists. Specific duties &

responsibilities

• Reception and Administrative Support
• Being the first point of contact for clients both on the telephone and receiving in person, ensuring appropriate follow-up on calls and messages received
• Providing general information related to upcoming or past sales
• Consult the specialist in charge before responding to estimate requests
• Dealing with all incoming post and distribution, handle all outgoing post
• Working on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas
• Ensure the TV screens are always displaying upcoming sales
• Managing office supplies and placing orders
• Overseeing the shipping of sale property in accordance with the Management
• Performing other

duties

as assigned by both the Managing Director and the General Manager in Brussels team and coordinating the agenda

• Managing administration and organization of events working within budgets pre-agreed with the Management Team and the specialists involved, and ensuring that all event-related expenses/ invoices are allocated to the appropriate project codes in advance
• Ensuring the effective project management of all activity in the public spaces from install to de-install.
• Ensure safety and security protocols are followed in coordination with the Head of Security and General Manager
• Coordinating and managing guest lists in conjunction with Client Strategy and the Specialist Team

Support to the Luxury Cluster in Belgium (Jewels, Watches, Handbags, Wine) :

• Screening all vendor enquiries and liaising with the Specialist Teams
• Scheduling monthly valuation days

The Candidate

• Well presented with excellent interpersonal
• and a positive outlook
• A helpful and approachable manner
• Collaborative mindset in a small team
• Superior written and spoken communication skills
• Maintain open and transparent communication with the local team
• Strong organizational skills
• Excellent telephone manner and very strong client service skills
• Ability to work under pressure
• Flexible team player with a pro-active approach
• Passion for art and the luxury markets
• Ability to multi-task, manage workload and prioritise
• Fully conversant with Microsoft Office
• Ability to work with discretion when dealing with highly confidential information
• Detail oriented personality with particular attention to style, format and accuracy
• Ability to learn Christie’s systems including the client and object system (COS)
• Fluent knowledge of French, Flemish and English, both written & spoken

Hours – 38 hours a week / On-site role, 5 days per week.

Salary

£51,500 per anum

Closing date

25th October 2026 #LI-Hybrid