Office Coordinator

Christie´s; Brussel; On-site; EUR 55,000 - 67,000; Full time

Job summary

Christie’s in Brussels is seeking a proactive Receptionist/Administrative Assistant to cultivate a professional client-facing environment and support the Brussels team. You will manage front-desk duties, handle inquiries, coordinate events, and assist with vendor and client requests across the Luxury Cluster.

The role requires superb communication, strong organisational skills, and discretion. A collaborative, proactive approach and fluency in French, Flemish, and English are essential, with

Qualifications

• Well presented with excellent interpersonal skills.
• A helpful and approachable manner.
• Collaborative mindset in a small team.
• Superior written and spoken communication skills.
• Maintain open and transparent communication with the local team.
• Strong organizational skills.
• Excellent telephone manner and very strong client service skills.
• Ability to work under pressure.
• Flexible team player with a pro‑active approach.
• Passion for art and the luxury markets.
• Ability to multi‑task, manage workload and prioritise.
• Fully conversant with Microsoft Office.
• Ability to work with discretion when dealing with highly confidential information.
• Detail oriented personality with particular attention to style, format and accuracy.
• Ability to learn Christie’s systems including the client and object system (COS).
• Fluent knowledge of French, Flemish and English, both written & spoken

Responsibilities

• Reception and Administrative Support
• Being the first point of contact for clients both on the telephone and receiving in person, ensuring appropriate follow-up on calls and messages received
• Providing general information related to upcoming or past sales
• Consult the specialist in charge before responding to estimate requests
• Dealing with all incoming post and distribution, handle all outgoing post
• Working on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas
• Ensure the TV screens are always displaying upcoming sales
• Managing office supplies and placing orders
• Overseeing the shipping of sale property in accordance with the Management
• Performing other duties as assigned by both the Managing Director and the General Manager in Brussels team and coordinating the agenda
• Managing administration and organization of events working within budgets pre‑agreed with the Management Team and the specialists involved, and ensuring that all event‑related expenses/ invoices are allocated to the appropriate project codes in advance
• Ensuring the effective project management of all activity in the public spaces from install to de‑install.
• Ensure safety and security protocols are followed in coordination with the Head of Security and General Manager
• Coordinating and managing guest lists in conjunction with Client Strategy and the Specialist Team
• Support to the Luxury Cluster in Belgium (Jewels, Watches, Handbags, Wine) :
• Screening all vendor enquiries and liaising with the Specialist Teams
• Scheduling monthly valuation days

Skills

Interpersonal skills

Client service

Telephone manner

Microsoft Office

Organizational skills

Detail oriented

Multi-tasking

Discretion

French, Flemish, English

Job description

The Role

The purpose of this role is to proactively develop the reception area to create a professional and efficient environment for Christie’s clients visiting the Belgian office in Brussels. The role will deliver high levels of customer service both internally and externally alongside delivering administrative support in various fields. He/she will also be responsible for project planning viewings, exhibitions, tours and partnerships in collaboration with the Brussels team as well as the relevant Specialist teams, Operations and Security whilst ensuring the client experience is of the highest standard. In addition the role will provide support to the Luxury Cluster (Jewels, Watches, Handbags, Wine), dealing with vendor’s and buyer’s requests and issues, in close coordination with the relevant departments and specialists.

Specific duties & responsibilities

• Reception and Administrative Support
• Being the first point of contact for clients both on the telephone and receiving in person, ensuring appropriate follow-up on calls and messages received
• Providing general information related to upcoming or past sales
• Consult the specialist in charge before responding to estimate requests
• Dealing with all incoming post and distribution, handle all outgoing post
• Working on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas
• Ensure the TV screens are always displaying upcoming sales
• Managing office supplies and placing orders
• Overseeing the shipping of sale property in accordance with the Management
• Performing other duties as assigned by both the Managing Director and the General Manager in Brussels team and coordinating the agenda
• Managing administration and organization of events working within budgets pre‑agreed with the Management Team and the specialists involved, and ensuring that all event‑related expenses/ invoices are allocated to the appropriate project codes in advance
• Ensuring the effective project management of all activity in the public spaces from install to de‑install.
• Ensure safety and security protocols are followed in coordination with the Head of Security and General Manager
• Coordinating and managing guest lists in conjunction with Client Strategy and the Specialist Team
• Support to the Luxury Cluster in Belgium (Jewels, Watches, Handbags, Wine) :
• Screening all vendor enquiries and liaising with the Specialist Teams
• Scheduling monthly valuation days

The Candidate

• Well presented with excellent interpersonal skills and a positive outlook
• A helpful and approachable manner
• Collaborative mindset in a small team
• Superior written and spoken communication skills
• Maintain open and transparent communication with the local team
• Strong organizational skills
• Excellent telephone manner and very strong client service skills
• Ability to work under pressure
• Flexible team player with a pro‑active approach
• Passion for art and the luxury markets
• Ability to multi‑task, manage workload and prioritise
• Fully conversant with Microsoft Office
• Ability to work with discretion when dealing with highly confidential information
• Detail oriented personality with particular attention to style, format and accuracy
• Ability to learn Christie’s systems including the client and object system (COS)
• Fluent knowledge of French, Flemish and English, both written & spoken

Hours

38 hours a week / On‑site role, 5 days per week.

Salary

£51,500 per anum

Closing date

25th October 2026

About Christie’s

Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour. Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales. Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai. Our Recruitment Privacy Notice can be found here

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