HR & Transformation coordinator

Securitas Technology; Machelen; On-site; EUR 45,000 - 60,000; Full time

Job summary

Securitas Technology Belgium is seeking an HR & Transformation Coordinator to join the HR team. The role focuses on daily HR operations across the employee lifecycle and contributes to organisational transformation initiatives.

You will work closely with the HR Business Partner, Talent Acquisition and leadership to ensure efficient processes, accurate administration and successful project coordination in a dynamic environment.

Qualifications

• Previous experience as HR Administrator/Coordinator/Assistant or similar role.
• Strong organisational and administrative capabilities and attention to detail.
• Good understanding of HR processes and employee lifecycle administration.

Responsibilities

• Oversee HR administration across the employee lifecycle from onboarding to offboarding.
• Assist with recruitment coordination, offers, contracts and onboarding.
• Maintain HR data in systems and ensure payroll inputs are accurate.
• Support transformation projects with project plans, meetings and governance docs.

Skills

Organisational skills

Administrative skills

Communication

Stakeholder coordination

Multi-tasking

Discretion

Tools

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

At Securitas Technology Belgium, we are looking for a proactive and highly organised HR & Transformation Coordinator to join our HR team.

In this versatile role, you will support day-to-day HR operations across the entire employee lifecycle while contributing to organisational transformation and continuous improvement initiatives.

Working closely with the HR Business Partner, Talent Acquisition team and business leadership, you will play a key role in ensuring efficient HR processes, accurate administration and the successful coordination of transformation projects.

Your Responsibilities

HR Operations & Employee Lifecycle

• Manage HR administration throughout the employee lifecycle, from onboarding to offboarding.
• Prepare employment contracts, amendments, promotion letters and HR documentation.
• Maintain accurate employee records and ensure compliance with internal policies and legal requirements.
• Act as a point of contact for HR-related administrative questions.

Recruitment & Talent Acquisition

• Support recruitment activities, including interview coordination, pre-employment checks and onboarding.
• Prepare offer letters, employment contracts and new starter documentation.
• Maintain accurate recruitment data and contribute to process improvements.
• Coordinate and validate payroll inputs, employee changes and relevant documentation.
• Support salary reviews, bonus processes and benefits administration.
• Maintain job grading, job evaluation and compensation records.
• Ensure accuracy and compliance with payroll deadlines and procedures.

HR Systems & Employee Relations

• Maintain and update employee and organisational data within HR systems.
• Support HR reporting, workforce data management and organisational changes.
• Assist with employee relations documentation, absence management and formal HR procedures.
• Provide administrative support for Works Council and union-related activities.

Transformation & Project Coordination

• Support the planning, coordination and implementation of HR and organisational transformation initiatives.
• Maintain project plans, progress trackers, action logs and governance documentation.
• Organise project meetings, workshops and stakeholder communications.
• Monitor milestones, deliverables and risks, ensuring timely follow-up.
• Prepare presentations, reports and updates for leadership teams.
• Contribute to change management, process optimisation and the implementation of new ways of working.

Your Profile

• Previous experience in an HR Administrator, HR Coordinator, HR Assistant or similar position.
• Strong organisational and administrative skills, with excellent attention to detail.
• Good understanding of HR processes and employee lifecycle administration.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint and Teams.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple priorities and work effectively in a dynamic environment.
• Professional, discreet and comfortable handling confidential information.

Nice to Have

• Experience with HRIS platforms such as Oracle HCM or similar systems.
• Knowledge of Belgian employment legislation and collective labour agreements.
• Exposure to payroll, compensation & benefits or employee relations.
• Experience supporting transformation projects, change management or process improvement initiatives.

Why Join Us?

At Securitas Technology, you will have the opportunity to develop your expertise across both Human Resources and organisational transformation.

You will work in a collaborative and evolving environment, contribute to meaningful projects and gain exposure to different areas of HR and business operations.

This role offers opportunities for professional growth towards HR Advisory, HR Business Partner, Project Management or Transformation positions.

Ready to make an impact? Join Securitas Technology Belgium and help us shape the future of our organisation.