HR & Office Coordinator – Brussels (Brussels)

Political Intelligence; Brussel Hoofdstad; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Competitive benefits

Full medical coverage

Extra vacation days

Professional development opportunities

Competitive benefits including medical

Job summary

A leading consultancy in Belgium is seeking a proactive and organized HR & Office Coordinator to aid in human resources and ensure smooth office operations. The ideal candidate will have at least one year of experience in a similar role, strong organizational skills, good communication abilities, and a proactive mindset. This position offers a permanent contract with competitive benefits, including full medical coverage and opportunities for career growth. Apply with a CV and a short note on your fit for the role.

Qualifications

• At least 1 year of experience in HR or office coordination.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Interest in HR processes and employee experience.
• Good communication and interpersonal skills.
• Comfortable working with digital tools and openness to learning (including AI applications in HR).

Responsibilities

• Support all stages of the recruitment process.
• Coordinate employee onboarding and offboarding.
• Assist in HR projects and maintain HR databases.
• Support the Office Manager with administrative tasks.
• Maintain and update HR databases, employee records, and HR policies.
• Assist in the development and implementation of the annual training plan.
• Assist the Office Manager with administrative and operational tasks when needed (such as coordinating office supplies and relationships with service providers).
• Liaise with IT service providers for office devices and phone subscriptions to ensure service quality and operational efficiency.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive mindset

Familiarity with digital tools

Interpersonal skills

Digital literacy

Tools

HR software

IT service coordination

Job description

Political Intelligence Brussels isseekinganproactive and organisedHR & Office Coordinatorto support both our people operations and the smooth running of our office. You will work closely with our HR Business Partner and Office Manager, playing a key role in ensuring an excellent employee experience and an efficient, well-functioning workplace.

Are you a hands-on, detail-oriented self-starter who enjoys variety in your day-to-day work? Do you thrive in a positive, team-focused environment and already have a first experience in a similar role? Then you might be the personwe’relooking for!

With over 25 years of experience and a client portfolio made up of industry leaders, we are a leading consultancy on the Belgian market and a key player at EU level working at the heart of fast-moving policy debates that shape the digital landscape.

Main Responsibilities

HR Support

• Support all stages of the recruitment process, including job postings, screening, and setting up interviews
• Coordinate employee onboarding and offboarding
• Contribute to HR projects (employee surveys, digitalisation of HR processes, HR metrics dashboards, AI-driven improvements)
• Support performance and evaluation cycles, including follow‑up on career development and training
• Maintain and update HR databases, employee records, and HR policies
• Assist in the development and implementation of the annual training plan

Office Management Support

• Assist the Office Manager with administrative and operational tasks when needed (such as coordinating office supplies and relationships with service providers)
• Liaise with IT service providers for office devices and phone subscriptions to ensure service quality and operational efficiency

The list and split of responsibilities is indicative and can evolve depending on priorities, deadlines, and the candidate’s development.

What We’re Looking For

• At least 1 year of experience in a similar HR, administrative, or office coordination role
• Strong organisational skills with attention to detail
• A proactive, hands‑on mindset and ability to manage multiple tasks
• Interest in HR processes and employee experience
• Good communication and interpersonal skills
• Comfortable working with digital tools and openness to learning (including AI applications in HR)

What We Offer

• Dynamic and collaborative work environment in a modern workspace
• Permanent contract, full‑time schedule (part‑time can be discussed)
• Opportunities for professional development and career growth.
• Competitive benefits, including full medical coverage and extra vacation days
• A strong company culture based on feedback and transparency.

How To Join Us

Did you recognise yourself in our description? If so, we look forward to receiving your CV with a short accompanying note on why you are the perfect fit (max 150 words) to [e-mail] with the reference “2603”. We value individuality, variety and diversity, so feel free to express yourself in your own voice.