HR Operations Specialist

Yazaki Europe Middle East and Africa; Lummen; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Remote work 1 day/week

17.5 additional leave days

Flexible working hours

Hospitalization insurance

Cafeteria plan

Job summary

YAZAKI Europe Middle East and Africa (YEMEA) in Lummen, Belgium, is seeking an HR Operations Specialist to oversee time registration, onboarding/offboarding, and payroll support within a HQ EMEA environment.

You will advise employees, coordinate international assignments, manage benefits and records, and contribute to monthly HR and payroll reporting. The role offers 1 day remote per week, generous leave, flexible hours, and a focus on accuracy and confidentiality.

Qualifications

• Bachelor's degree in HR or related field.
• Minimum 3 years of HR administration and payroll support in HQ EMEA environment.
• Strong understanding of HR processes and employee lifecycle management.
• Experience with HR systems, time registration, or payroll systems.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Fluent in English; additional languages are an advantage.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Monitor and maintain the time registration system.
• Handle onboarding, employment changes and offboarding processes.
• Maintain accurate records in time registration system.
• Administer home office arrangements.
• Administer employee benefit enrollment and changes and insurance administration.
• Maintain absence records and organize medical examinations.
• Coordinate international assignments and support relocations.
• Prepare monthly HR and payroll reports.
• Advise employees and support managers with HR questions.
• Process payroll input data and adjustments.

Skills

HR systems

Payroll support

Time registration

Microsoft Excel

Communication

Education

Bachelor's Degree

Tools

HRIS / HR systems

Payroll software

Time registration software

Job description

At Yazaki, we are committed to providing equal employment opportunities for everyone, which extends to all aspects of the employment relationship.

Our EMEA Headquarters in Lummen plays a central role in managing a regional organization of over 47,000 employees and more than €3 billion in annual sales. From Lummen, we coordinate complex operations across EMEA and ensure that customers receive the dependable support, responsiveness, and long-term value they expect from Yazaki.

What truly sets us apart is our commitment to people, both our customers and our teams. We work side by side with our customers to build lasting relationships and deliver solutions they can rely on throughout the lifecycle of their vehicles. Inside Yazaki, our employees are the cornerstone of our success. Their expertise, dedication, and collaboration drive our performance every day. To strengthen our team, we are looking for a HR Operations Specialist to join our YEMEA Headquarters in Lummen.

What will you do:

• Monitor and maintain the time registration system.
• Manage the administrative processes relating to onboarding, employment changes and offboarding.
• Monitor and maintain accurate records in the time registration system.
• Administer and monitor home office arrangements.
• Administer employee benefit enrollment and changes and insurance administration.
• Maintain and monitor absence records.
• Organize medical examinations.
• Support and follow up on Social Medical Team activities.
• Support employee relations activities ensuring accurate preparation of documentation in line with company policies and legislation.
• Prepare monthly HR and payroll reports (sick leave, training hours, absences, lunch vouchers, insurance, social subscriptions, etc.).
• Coordinate international assignments and foreign employment administration and support employee relocations.

Employee Support:

• Advise employees on HR-related matters.
• Support managers with HR-related questions and concerns.

Payroll:

• Prepare monthly payroll input data.
• Process payroll adjustments in the payroll system.

Your profile:

• Bachelor's Degree
• Minimum 3 years of experience in HR administration and payroll support specially within a HQ EMEA environment.
• Good understanding of HR processes and employee lifecycle management.
• Experience working with HR systems, time registration, or payroll systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Service-oriented approach with the ability to support employees and managers professionally.
• Comfortable handling confidential and sensitive information.
• Fluent in English; additional language skills are an advantage.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.

Last but not least we offer an engaging and supportive work environment where your contributions make a real impact. Herewith an overview of what we offer:

• 1 day remote working per week.
• 17,5 additional leave days (ADV days).
• Flexible working hours: start between 7:00 - 10:00, finish from 15:00 onward.
• Hospitalization insurance: employee contribution of EUR 2,50/month, with coverage available for the whole family.
• Cafeteria plan: tailor your benefits (bike lease, multimedia, and many more)