HR Operations Specialist

Yazaki North America, Inc.; Lummen; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

1 day remote per week

17.5 additional leave days

Flexible working hours

Hospitalization insurance: employee +1

Company laptop

Cafeteria plan

Job summary

Yazaki North America, Inc. in Belgium is seeking an HR Operations Specialist at its YEMEA Headquarters in Lummen. You will manage time registration, employee data, payroll inputs, and HR reports while supporting managers and employees across the EMEA region.

The role requires a Bachelor’s degree and 3+ years in HR administration or payroll support in a HQ EMEA environment, with strong MS Office skills and English fluency. 1 day of remote work per week is offered.

Qualifications

• Bachelor's degree completed.
• Strong understanding of HR processes and lifecycle.
• Experience with HR systems, time registration, or payroll systems.

Responsibilities

• Monitor and maintain the time registration system.
• Process adjustments in the time registration system.
• Administer new hire documentation and employment contracts.
• Manage offboarding documentation for departing employees.
• Administer home office arrangements.
• Maintain sick leave records.
• Organize medical examinations.
• Prepare monthly HR reports including sick leave, training hours, absences, lunch vouchers, insurance, social subscriptions.
• Coordinate international assignments and foreign employment administration.
• Support employee relocations.
• Manage hospital and AG insurance administration.
• Support Social Medical Team activities.
• Advise employees on HR-related matters.
• Support managers with HR-related questions.
• Prepare monthly payroll input data and payroll adjustments.

Education

Bachelor’s Degree

Tools

HR systems

Time registration

Payroll systems

Job description

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Job Function: People & CA_Human Resources

Job Discipline:

Job Family: Operational HR

At Yazaki, we are committed to providing equal employment opportunities for everyone, which extends to all aspects of the employment relationship.

Our EMEA Headquarters in Lummen plays a central role in managing a regional organization of over 47,000 employees and more than €3billion in annual sales. From Lummen, we coordinate complex operations across EMEA and ensure that customers receive the dependable support, responsiveness, and long-term value they expect from Yazaki.

What truly sets us apart is our commitment to people, both our customers and our teams. We work side by side with our customers to build lasting relationships and deliver solutions they can rely on throughout the lifecycle of their vehicles. Inside Yazaki, our employees are the cornerstone of our success. Their expertise, dedication, and collaboration drive our performance every day.To strengthen our team, we are looking for a HR Operations Specialistto join our YEMEA Headquarters in Lummen.

What will you do:

• Monitor and maintain the time registration system.
• Process adjustments in the time registration system.
• Administer new hire documentation and employment contracts.
• Manage offboarding documentation for departing employees.
• Administer home office arrangements.
• Maintain sick leave records.
• Organize medical examinations.
• Prepare warning letters and disciplinary documentation.
• Prepare monthly HR reports (sick leave, training hours, absences, lunch vouchers, insurance, social subscriptions, etc.).
• Coordinate international assignments and foreign employment administration.
• Support employee relocations.
• Manage hospital insurance administration.
• Manage AG insurance administration.
• Support and follow up on Social Medical Team activities.

Employee Support:

• Advise employees on HR-related matters.
• Support managers with HR-related questions and concerns.

Payroll:

• Prepare monthly payroll input data.
• Process payroll adjustments in the payroll system.

Your profile:

• Bachelor’s Degree
• Minimum 3 years of experience in HR administration, or payroll support specially withing a HQ EMEA environment.
• Good understanding of HR processes and employee lifecycle management.
• Experience working with HR systems, time registration, or payroll systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Service-oriented approach with the ability to support employees and managers professionally.
• Comfortable handling confidential and sensitive information.
• Fluent in English; additional language skills are an advantage.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.

Last but not least we offer an engaging and supportive work environment where your contributions make a real impact. Herewith an overview of what we offer:

• 1 day remote working per week.
• 17,5 additional leave days (ADV days).
• Flexible working hours: start between 7:00 - 10:00, finish from 15:00 onward.
• Hospitalization insurance: employee contribution of EUR 2,50/month, with coverage available for the whole family.
• Company laptop
• Cafeteria plan: tailor your benefits (bike lease, multimedia, and many more)