Global Office Reception & Admin Coordinator

Jobat; Brussel; On-site; EUR 27,000 - 38,000; Full time

Job summary

Jobat in Brussels is seeking a professional to join an international consulting firm at the city center. You will welcome visitors, direct them to the right contact, manage calls, and handle mail and deliveries with care.

The role involves coordinating meeting room bookings, providing day-to-day administrative support, keeping the reception tidy, and ensuring a smooth flow of information for colleagues and visitors alike.

Qualifications

• Experience in reception/administrative support preferred.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Welcome visitors professionally and direct them to the right contact or meeting area.
• Manage incoming calls and route messages accurately to support clear communication.
• Handle incoming and outgoing post, parcels and deliveries in an organised way.
• Keep the reception area tidy, presentable and ready for daily visitors.
• Coordinate meeting room bookings and help ensure rooms are prepared for use.
• Provide day-to-day administrative support.
• Order office supplies.
• Respond to general enquiries and provide practical information to visitors and colleagues.

Skills

Reception duties

Phone handling

Mail & deliveries

Meeting coordination

Administrative support

Job description

Jobat in Brussels is seeking a professional to join an international consulting firm at the city center. You will welcome visitors, direct them to the right contact, manage calls, and handle mail and deliveries with care.

The role involves coordinating meeting room bookings, providing day-to-day administrative support, keeping the reception tidy, and ensuring a smooth flow of information for colleagues and visitors alike.