Global Admin & Finance Assistant (HR | Invoicing)

Vitology; Schilde; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary package

Modern work environment

Direct collaboration with management

Job summary

Vitology, located in Schilde, Belgium, is seeking a Management Assistant Finance, HR & Administration to coordinate administration, invoicing, and personnel management across the group. In this role, you'll ensure efficient administration, handle international invoicing, and maintain oversight on processes. The ideal candidate will possess a strong education background in administration or accounting, be proficient in Dutch and English, and be skilled in payroll and HR administration. A competitive salary and a modern work environment are offered.

Qualifications

• Education or experience in administration and/or accounting.
• Basic HR knowledge and experience with payroll administration is required.
• Excellent language skills in Dutch and English are essential.

Responsibilities

• Prepare and process invoices, including international invoicing.
• Prepare and verify payroll processing for up to 10 employees.
• Provide administrative support for foreign joint ventures and partners.

Skills

Excellent Dutch & English skills

Basic knowledge of labor legislation

Structured and proactive

Education

Education or experience in administration and/or accounting

Job description

Vitology is the leading European platform for longevity and preventive health. Our group consists of various companies in health services, franchising, and product development. As we are growing rapidly and working increasingly internationally, we are looking for a Management Assistant Finance, HR & Administration to act as the right hand of management, coordinating administration, invoicing, and personnel administration across the entire group.

Your role

In this role, you are the central figure ensuring that the administration across our group runs perfectly. You will work closely with management and our external accountants. You will handle international invoicing and administrative follow-up with foreign partners and joint ventures. Therefore, excellent English skills are essential.

You will bring structure to the administration, maintain oversight, and create clear processes that support our growth.

Your responsibilities

Finance & Administration

• Prepare and process invoices, including international invoicing
• Prepare and organize payments
• Follow up on internal invoicing and reporting
• Manage VAT administration and liaise with accountants domestically and internationally
• Administrative management of contracts and agreements (loans, suppliers, rent, participations)
• Manage stock and follow up on orders
• Track rental contracts, indexations, and guarantees
• Provide administrative support for foreign joint ventures and partners

HR Administration

• Prepare and verify payroll processing (up to 10 employees)
• Act as point of contact for the HR service provider
• Basic knowledge of labor legislation and compliance with obligations

Your profile

• Education or experience in administration and/or accounting
• Basic HR knowledge and experience with payroll administration is required
• Excellent Dutch & English skills (spoken and written) – able to communicate smoothly with international partners
• Structured, accurate, and proactive
• Able to bring clarity to complex administration and work independently
• Experience with international invoicing and/or collaboration with foreign accountants is a plus

What We Offer

• A central and international role combining administration, finance, and HR
• Direct collaboration with management and insight into all group activities
• The opportunity to bring structure and improve processes in a growing international environment
• A competitive salary package in line with your experience
• A modern and inspiring work environment where health, innovation, and collaboration are central

Are you the structured right hand who will support our management and our international partners? Apply now!

Apply now

Will you join our Vitology team?

Does this vacancy sound like it was made for you? Apply here and we’ll get in touch with you soon!