Job Vacancy: Finance, Admin & HR Support

EnergyLabs; Town of Belgium (WI); On-site; USD 30,000 - 50,000; Part time

Benefits offered by this job

Autonomy and responsibility

Flexibility in hours

Opportunity for growth

Flexibility in compensation package

Valued initiative

Impact on the organization

Job summary

EnergyLabs in Town of Belgium is seeking a Finance, Admin & HR Support professional to strengthen internal operations. In this part-time role, you'll support financial administration, general organization, HR tasks, and operational support.

An ideal candidate has experience in financial or administrative roles, fluency in Dutch, and a proactive approach. The position offers a flexible compensation package and opportunities for growth into full-time work.

Qualifications

• Experience in a similar role is essential.
• Strong with numbers and accurate in tasks.
• Ability to work independently while coordinating with the team.

Responsibilities

• Support financial administration and manage quotes and invoices.
• Keep general administration organized and up-to-date.
• Provide payroll and HR support ensuring timely tasks.
• Manage back-office tasks and customer communications.

Skills

Experience in financial, administrative, HR, or back-office roles

Strong numerical skills

Accuracy and punctuality

Independence and coordination

Comfortable in dynamic environments

Proactive identification of opportunities

Clear communication

Fluent in Dutch and other languages

Education

Education relevant to finance, admin, or HR

Job description

Job Vacancy: Finance, Admin & HR Support

EnergyLabs.ai is an ambitious scale‑up in the energy sector. We develop intelligent battery and energy systems that help companies manage their energy consumption more smartly and achieve higher returns from their existing connections.

We are in full expansion and are looking for someone to strengthen our internal operations. As Finance, Admin & HR Support, you will be the right hand of our team, ensuring that financial follow‑up, administration, HR processes, and operational tasks run smoothly and accurately. You are the silent force ensuring everything behind the scenes is correct.

We are not looking for a freelancer, but for someone who wants to start as a permanent employee in a part‑time role, with the possibility of growing into a full‑time position over time.

What will you do?

You will support our organization in a broad sense. This includes:

• Financial administration
  You process quotes and invoices, follow up on debtors, monitor payments, and ensure everything is handled timely and without errors. You work closely with our external accountant and provide accurate input for accounting, reporting, and tax obligations.
• General administration
  You keep everything organized and up‑to‑date. No piles of paper, no loose ends: you bring structure.
• Payroll & HR support
  You ensure HR tasks are performed correctly and on time. You are a point of contact for colleagues and contribute to smooth internal operations.
• Back‑office support
  You manage emails, follow up on customer communication, and support various operational tasks. You ensure the team can focus on growth and projects.

Who are we looking for?

• You have experience in a similar financial, administrative, HR, or back‑office role and have completed relevant education.
• You are strong with numbers.
• You are accurate, punctual, and enjoy working in a flawless and structured manner.
• You are independent but coordinate effectively with colleagues when necessary.
• You are someone who feels comfortable in a dynamic, growing environment.
• You are proactive and identify opportunities for process improvement.
• You can communicate clearly, both internally and externally.
• Dutch is your mother tongue; knowledge of other languages is a plus.

What do we offer you?

• A role with a high degree of autonomy and responsibility.
• A place in a young, growing team with a hands‑on mentality.
• Flexibility in hours and the opportunity to grow into a full‑time position.
• A flexible compensation package that we shape together, not a basic standard formula.
• A work environment where initiative is valued.
• Impact: your work makes our organization stronger every day.