Facilities & Logistics Lead: Office Ops & Vendors

CANDRIAM; Brussel Hoofdstad; Sur place; EUR 42 000 - 56 000; Plein temps

Résumé du poste

Candriam in Brussels is seeking a Facilities and Logistics Officer to ensure a safe, efficient workplace and smooth office operations. The role involves coordinating day-to-day facilities, vendor services, onboarding/offboarding, and cross-functional projects with HR and IT teams.

The ideal candidate has a 2-5 year track record in facility/office management, a BA/License at minimum, and Fluent French with strong English; Office 365 proficiency is essential.

Qualifications

• Bachelor's degree in Office Management, Facility Management, or equivalent experience.
• 2-5 years of experience in Facility Management or Office coordination.
• Hands-on, structured and solution-oriented.
• Team player able to work with multiple internal and external stakeholders under tight deadlines.
• Fluent in French with good knowledge of English.
• Proficient in Office 365 (Outlook, Word, Excel).

Responsabilités

• Office Coordination: manage day-to-day facilities, supplies, visitors, fleet, printing, catering, building and travel services.
• Request and Incident Management: track employee requests and coordinate office- and building-related incidents through resolution.
• Vendor Management: coordinate cleaning, reception desk, maintenance, security and other service providers and monitor service quality.
• Telecom, Access and Security: coordinate telecom subscriptions, building access, badges and workplace security needs.
• Onboarding: ensure new employees receive the required mobile tools, access badge, office equipment and workplace setup.
• Offboarding: coordinate the return of mobile tools, access badges and office equipment.
• Project Management: coordinate office moves, refurbishments and renovations, including safety and sustainability aspects.
• Cross-functional Coordination: work closely with HR, IT Helpdesk and other stakeholders and support facilities budgets, purchasing and contracts.

Description du poste

Candriam in Brussels is seeking a Facilities and Logistics Officer to ensure a safe, efficient workplace and smooth office operations. The role involves coordinating day-to-day facilities, vendor services, onboarding/offboarding, and cross-functional projects with HR and IT teams.

The ideal candidate has a 2-5 year track record in facility/office management, a BA/License at minimum, and Fluent French with strong English; Office 365 proficiency is essential.