Senior Office & Facilities Manager | Fleet & Events Lead

Fugro; Louvain-la-Neuve; Sur place; EUR 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive salary

On-site role in Louvain-la-Neuve

Résumé du poste

Fugro Belgium in Louvain-la-Neuve is seeking an experienced Office Manager to work onsite. You will provide comprehensive Office, Facility and Fleet support to the entity and its employees, coordinating suppliers, maintenance, ERP data, front desk, and events.

Ideal candidates have 5+ years in a similar role, fluent French and English (Dutch a plus), and strong MS Office skills. The role offers a collaborative, multi-national environment with a competitive salary and benefits.

Qualifications

• 5+ years of experience in a similar office management role.
• Fluent in French and English; Dutch is an asset.
• Experience in a professional, corporate, multinational environment preferred.
• Proficient with MS Office (Word, Excel, etc.).
• Strong teamwork, proactive service orientation and communication skills.

Responsabilités

• Office & Supplier Management — Manage and negotiate office contracts and service providers for cost-effective delivery.
• Policies & Procedures — Develop and update office policies to ensure consistent implementation.
• Facility & Maintenance Coordination — Coordinate maintenance and relate with suppliers and building management.
• Fleet Management Oversight — Oversee Fugro Belgium fleet including charging administration and supplier negotiation.
• Office Supplies Management — Manage supplies and coordinate IT equipment renewals with IT.
• Access & Front Desk Operations — Manage access badges and front desk duties for smooth operations.
• Visitor & Communication Handling — Welcome visitors, manage deliveries, calls, and emails.
• Global Coordination — Align with Global Shared Services to ensure operational consistency.
• Meetings & Travel Support — Organize meetings, travel and events in Belgium and abroad.
• ERP Administrative Support — Assist ERP data maintenance, creating client cards and POs.
• Independent Issue Resolution — Address questions and escalate only complex issues.
• Event & Marketing Support — Assist organization of events and logistics on site.

Connaissances

Office management

MS Office

Multinational environment

French fluency

English fluency

Dutch asset

Outils

MS Office

Description du poste

Fugro Belgium in Louvain-la-Neuve is seeking an experienced Office Manager to work onsite. You will provide comprehensive Office, Facility and Fleet support to the entity and its employees, coordinating suppliers, maintenance, ERP data, front desk, and events.

Ideal candidates have 5+ years in a similar role, fluent French and English (Dutch a plus), and strong MS Office skills. The role offers a collaborative, multi-national environment with a competitive salary and benefits.