Facilities & Logistics Coordinator

Axis Group; Brussel Hoofdstad; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Training opportunities

Development opportunities

City-center location

Job summary

Axis Group in Brussels is seeking a Facilities & Logistics Coordinator to lead a four-person logistics team, manage reception, catering, meeting rooms and facility management, and ensure a warm welcome for visitors.

You will oversee procurement, contracts, and quality management, prepare meeting rooms with technical support, and collaborate with vendors and tenants. The role includes managing access control and budgets, plus involvement in safety initiatives.

Qualifications

• Holds at least a bachelor’s degree.
• Bilingual French/Dutch with effective communication in both languages.
• Experience in a similar role or team management is advantageous.
• Interest in safety, electricals, and ventilation is a plus.
• Results-oriented with strong service mindset.

Responsibilities

• Lead the logistics department (4 members) for reception, catering, meeting rooms and facility management.
• Supervise, schedule work, monitor progress and adjust as needed.
• Handle procurement, contract management and quality management.
• Prepare meeting rooms and provide technical support during meetings.
• Ensure warm welcome for visitors and manage external calls.
• Act as point of contact for logistics with employees, building management and external vendors.
• Represent the organization in meetings with tenants and disseminate information to management and staff.
• Manage floor access (badges, cameras, alarms) and remote access if needed outside hours.
• Respond quickly to issues, analyze quotes, negotiate terms and follow up.
• Prepare and monitor the logistics/bacility budget, including shared costs.
• Engage in internal safety and wellbeing initiatives and collaborate on strategic projects.

Skills

Team leadership

Communication skills

Bilingual FR/NL

Organizational skills

Problem solving

Education

Bachelor's degree

Tools

IT literacy

Job description

Are you an enthusiastic and results-oriented professional with a passion for facilities and logistics processes? As a Facilities & Logistics Coordinator, you’ll lead a dedicated team and ensure a warm welcome for visitors and new colleagues.

You’ll be responsible for procurement, quality management, and solving logistical challenges. To strengthen our team, we offer a dynamic work environment where trust and flexibility are key.

• You will lead the logistics department, which consists of four team members responsible for reception, catering, meeting rooms, and facility management;
• You will supervise the team, create the work schedule, monitor progress, and make adjustments as needed;
• You are responsible for procurement, contract management, and quality management within the department;
• You provide support as needed, such as preparing meeting rooms, including technical assistance during meetings;
• Together with your team, you ensure a warm welcome for visitors and handle external phone calls;
• You will serve as the point of contact within the organization for logistics matters involving employees, building management, and external vendors (such as reception, cleaning, security, electricity, ventilation and heating, and technical equipment for meeting rooms);
• You will represent the organization during meetings with building tenants and ensure that important information is shared in a timely manner with management and employees;
• You will manage access to the floor (badges, cameras, alarm systems) and, if necessary, remotely from home outside of office hours;
• You respond quickly to logistical issues and seek solutions, both internally and with external technicians. You analyze quotes, negotiate the terms of service, and follow up on them;
• You prepare the budget for the logistics department and facilities, including shared costs, and monitor expenses;
• You provide a warm welcome to new colleagues in the logistics department;
• You actively participate in the internal safety and well-being committee;
• You are willing to collaborate on projects that are important to the professional association.

• Holds at least a bachelor’s degree;
• Is bilingual (French/Dutch) and can communicate effectively in both languages;
• Has experience in a similar role or in team management, which is an added advantage;
• Shows an interest in technical aspects, including safety, electricity, and ventilation;
• Is results-oriented and strives to achieve goals;
• Has strong communication skills and interacts well with others;Is diplomatic and provides a high level of service;
• Is flexible and can easily adapt to changing situations;
• Is structured and has well-developed organizational skills;
• Has a general knowledge of computer science and is proficient in this area;
• Is willing to be available outside of office hours when necessary.

• An exciting role with plenty of variety within a close-knit and supportive team where trust, independence, and flexibility are key;
• An inspiring and creative work environment in the heart of the city;
• A workplace with extensive expertise, focused on development opportunities, training, and the use of the latest technologies;
• The chance to truly make a difference in the perception and understanding of a highly socially relevant field;
• A competitive salary supplemented by additional benefits.