Office & Facilities Officer

EASI; Gent; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Company car with charging card

GSM subscription

Job summary

Easi Ghent-based Office & Facilities Officer role coordinating infrastructure and workplace services across Ghent, Antwerp, and Ronse. You will manage a wide range of duties from admin follow-up to project work, ensuring a professional and well-organized work environment for colleagues.

Based in Ghent, you will analyze costs, prepare reports and dashboards, and support internal events and onboarding. A proactive, organized mindset and fluency in Dutch and English are essential.

Qualifications

• Bachelor's degree in Office Management, Facility Management or a related field.
• 1 to 3 years of relevant experience in a similar role.
• Accurate, well-organized and reliable with strong attention to detail.
• Fluent in Dutch (C2) and comfortable working in English.
• Proactive team player who collaborates with different departments.
• Service-oriented, helpful and hands-on; comfortable with reporting processes and administration.

Responsibilities

• Manage daily office operations and facilities tasks.
• Coordinate with internal teams and external suppliers.
• Prepare reports, dashboards and KPIs.
• Support cost management and optimization initiatives.
• Travel to Easi Antwerp and Easi Ronse when needed.
• Onboard new colleagues and organize office events.

Skills

Dutch (C2)

English

Proactive team player

Independent and entrepreneurial

Service-oriented

Administrative processes

Reporting

Education

Bachelor's degree in Office Management or Facility Management

1 to 3 years of relevant experience

Tools

Excel

Job description

As an Office & Facilities Officer, you will be part of the team responsible for managing Easi's infrastructure and workplace services.

You will support the day-to-day operations of our offices, answer questions related to the company fleet, and contribute to various internal projects aimed at continuously improving our work environments. As the main point of contact for Easi Ghent, you will also provide support to our offices in Antwerp and Ronse. You will work closely with colleagues, internal teams, and external suppliers to ensure that our employees can work in a professional, pleasant, and well-organized environment.

This role combines operational and administrative follow-up with project work and data analysis. You will manage a variety of topics from A to Z, analyze relevant data, prepare reports, and support cost management activities. Through your insights, structured approach, and proactive mindset, you will contribute to the continuous improvement of our buildings, facilities, and internal processes.

Do you have initial experience in facilities management, office management, or a similar support role? Are you highly organized, analytical, and energized by helping colleagues and creating a great workplace experience? Then you might be the person we're looking for!

And why not join Belgium's Best Employer since 2015?

As an Office & Facilities Officer, you will take on a highly versatile role within Easi. You will combine administration, organization, coordination, analysis, and project work with a strong service-oriented mindset. One day, you might be coordinating a technical intervention, while the next you could be organizing an onboarding session, supporting an internal event, or analyzing costs and reports. Thanks to your efforts, our colleagues can rely on a pleasant, efficient, and professional working environment every day.

More specifically, your responsibilities will include:

• Building and infrastructure management: coordinating maintenance, technical interventions, office layouts, and external suppliers.
• Facilities management: overseeing access badges, telephony, charging solutions, and other workplace facilities.
• Supporting internal services: assisting with internal events, catering, well-being initiatives, and stock management.
• Supporting the Fleet team: managing vehicle check-ins and check-outs, fuel and charging cards, and assisting with insurance and damage claims.
• Onboarding new colleagues: organizing welcome sessions, office tours, and preparing the necessary equipment.
• Administrative follow-up: managing mail, contracts, insurance files, archives, and documentation.
• Daily employee support: answering questions and handling facility-related requests.
• Cost management and optimization: monitoring costs and proposing improvements.
• Reporting and analysis: developing KPIs, dashboards, and management reports.
• Managing the flow of customer IT equipment in collaboration with consultants.
• Coordinating cleaning staff and ensuring the cleanliness and overall appearance of our offices.

Your home base will be our Ghent office. However, your impact goes beyond a single location. You are willing to travel to Easi Antwerp and Easi Ronse when needed for support activities, team meetings, projects, or events. Your flexibility helps ensure a consistent and high-quality workplace experience for colleagues across all Easi locations.

Must-haves

• You hold a Bachelor's degree in Office Management, Facility Management or a related field, or have 1 to 3 years of relevant experience in a similar role.
• You are accurate, well-organized and reliable, with strong attention to detail and the ability to manage priorities in a dynamic environment.
• You communicate fluently in Dutch (C2 level) and are comfortable working in English.
• You are a proactive team player who enjoys collaborating with different departments and always looks for practical solutions.
• You are service-oriented, helpful and hands-on. Supporting colleagues and creating a great workplace experience gives you energy.
• You are independent and entrepreneurial, taking initiative to drive projects and improvements forward.
• You have a good knowledge of Excel and feel comfortable working with administrative processes and reporting.

Nice-to-haves

• Experience with or knowledge of KPIs, reporting and cost management.
• An affinity for data analysis and working with figures.
• A good knowledge of French.

Competitive package:

• Company car with a charging card
• GSM subscription

Fun and stimulating work environment:

• Transparent communication
• Modern, wellbeing-oriented offices
• A young, dynamic and forward-looking management
• Events: business trips abroad, sports and team building events, gala evenings, etc.
• Fresh fruit, free breakfast once a month, afterwork every Friday, and strong coffee ;-)
• Opportunity to grow rapidly, both vertically and horizontally
• Possibility to become shareholder after 3-4 years

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