Coordinator Facilities | Brussels

Plasma Industries Belgium; Neder-Over-Heembeek; On-site; EUR 55,000 - 90,000; Full time

Benefits offered by this job

Group health insurance

Meal vouchers

Eco-cheques

Flex Reward Plan

Homeworking after onboarding

Job summary

Prothya Biosolutions Belgium is seeking a Facilities Coordinator to plan and coordinate facility works and services in a GMP environment. You will manage buildings, security, and maintenance, ensuring documentation is complete in SAP and that contractors are properly supervised.

The role requires coordination of shutdown activities, strong communication, and fluency in English, Dutch and French. A bachelor’s or master’s degree (or equivalent via experience) is preferred, with 5–8 years in a

Qualifications

• Bachelor’s/Master’s degree or equivalent through experience.
• First experience in a clean room environment is required.
• 5-8 years of coordinating experience in a technical environment.
• Proficient in English, Dutch and French.

Responsibilities

• Plan and coordinate facility works and services in collaboration with stakeholders.
• Manage buildings, parking, cafeteria and green environment.
• Ensure daily follow-up of site security and facility services.
• Coordinate preventive maintenance and pest control; oversee contractor work.
• Create, review and file permits; maintain documentation in SAP.
• Follow up on installations and shutdown activities.
• Coordinate maintenance contracts and request quotes (cleaning, cafeteria, waste, reception).
• Maintain stock of office supplies and handle key management.

Skills

Administrative skills

Structured & organized

Strong communicator

Independent worker

Stress resilience

Customer-oriented

Decision making

English (multilingual)

Dutch & French language proficiency

MS Office

SAP/ERP

Education

Bachelor's/Master's degree or equivalent

Tools

Microsoft Office

SAP

Job description

Reports to job title: Supervisor Facilities

Unit & Department: Facilities

Purpose of the job

As a Facilities Coordinator, you are responsible for planning and coordinating the facility works and services in close cooperation with relevant stakeholders. The ultimate goal is to keep the Prothya Biosolutions BE buildings and surroundings in good condition and to ensure that employees can work in optimal conditions, within predetermined budgets and timing.

The position is performed in a GMP environment and must at least meet the quality and safety requirements and industry standards applicable by the official auditing bodies. This relates to production facilities, product safety, qualification of the contractors, procedures and documentation.

Key activity

Planning & organization:

• Managing the various buildings, parking zones, cafeteria and green environment.


• Ensuring daily follow-up of site security and facility services.


• Coordination of preventive maintenance tasks, pest control, work and adjustment where necessary.


• Ensuring timely orders for necessary materials.


• Ensure professional external representation and reputation of the company site.


• Managing technician or contractors.


• Discuss planning and priorities with the supervisor.


• Creating &reviewing work permits. Ensure complete, accurate and timely documentation in SAP.


• Filling in logbooks and documents.


• Report and, if necessary, correct deviations from documentation.

Follow-up of installations:

• Consult with system/area users so that preventive maintenance or repair can continue, taking into account the necessary resources (materials, people and duration).


• Analyzing maintenance/repair work and making proposals for improvement.


• Support Facilities technician in execution of maintenance and for more complex tasks

Performing supporting tasks:

• Contacts with tenants regarding technical problems.


• Monitor and follow up on the stock of office supplies.


• Key management


• Follow-up maintenance contracts and request quotes (cleaning, cafeteria, waste, reception etc.)

Coordinating the Shutdown activities of Facilities:

• Coordination of facility activities (maintenance, project, cleaning works) during the Shutdown.


• Drawing up a schedule of the activities during the Shutdown and organizing consultations

Standards & procedures:

• Drafting, updating and optimizing procedures and SOPs.


• Following house rules and complying with GMP guidelines, procedures and work instructions.

EHS compliancy:

• Exercising control (including compliance with the instructions).


• Determining the corrective measures and proposing preventive measures.


• Seek advice from the prevention and/or environmental service.


• Where applicable, wear/provide the necessary personal protective equipment (PPE) for the technicians/contractors.


• Handling incidents and near misses.


• You have a bachelor’s/Master degree or similar through experience.


• First experience in a clean room environment is a must.

You preferably have 5-8 years of work experience in a coordinating role in a technical environment.

Skills

• You don’t shy away from rolling up your sleeves every now and then.


• You are an administrative jack-of-all-trades and can handle various computer programs well.


• You work in a systematic, structured way and are well organized.


• You are flexible and like variety.


• You are resilient to stress.


• You are a strong communicator and customer-oriented.


• You can work independently and dare to make decisions.


• Knowledge Microsoft office: Excell, Word and SAP or other ERP.


• You have a professional knowledge of English, Dutch and French.

Our Company

Prothya Biosolutions makes life-saving plasma medicines and is proud of that! Every day, Prothya colleagues take the extra mile to improve the health of millions of patients worldwide. Are you looking for a position at a flexible and fast-growing company with an exciting history? At Prothya you can count on an attractive, safe and challenging working environment where everyone gets the chance to show the best of themselves. There is also plenty of room to grow, innovate and learn!

We offer

Prothya Biosolutions Belgium is part of an international biopharmaceutical group which offers long-term career perspectives and invests actively in on-the-job training.

In return for your performance, you shall receive a competitive salary, group and health insurance, meal vouchers, and eco-cheques, as well as a Flex Reward Plan. The Flex Reward Plan is a flexible compensation system through which employees can create a budget from their current salary components. Thanks to this plan, they can enjoy, on a voluntary basis and according to their personal choice, a series of benefits that Prothya Biosolutions Belgium offers once a year.

We also offer an attractive holiday system exceeding the legal holidays and 1 day homeworking after a successful onboarding (after 3 months).

Furthermore, we value mutual respect and diversity is our strength.

At Prothya, you can count on an attractive, safe and challenging working environment where everyone gets the chance to show the best of themselves. There is also plenty of room to grow, innovate and learn!