Executive Assistant/Project Coordinator for management and HR consultancy

Care4youconsult; Brussel Hoofdstad; Hybride; EUR 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Lunch vouchers

Group health insurance

Employee benefits

Résumé du poste

Care4youconsult is seeking an Executive Assistant/Project Coordinator to partner with a Consultant in Brussels. The role combines administrative, logistical and project management support across national and international assignments.

You will work with a Brussels-based team of five, handling complex calendars, documents, proposals and travel logistics. The ideal candidate has at least 5 years of relevant experience in professional services, strong MS Office skills, and excellent English

Qualifications

• Fluent in English (spoken and written).
• French and Dutch knowledge is a strong asset.
• Excellent organisational and multitasking abilities.
• Strong communication skills and client-facing experience.

Responsabilités

• Manage the Consultant's calendar including client meetings and internal calls.
• Prepare, review and distribute confidential documents and client proposals.
• Track ongoing assignments and ensure timely follow-ups and project quality.
• Coordinate travel and logistics for meetings and events.
• Maintain relationships with global firm members and clients to ensure high service levels.
• Update systems and databases and support business development activities.
• Prepare PowerPoint presentations for marketing and client purposes.
• Assist with project invoices and expense reporting in cooperation with Finance.
• Collaborate on office-wide projects and internal HR processes.

Outils

MS Office Suite

Databases

Description du poste

Our client is a world leader in management, leadership & HR consulting. They have approximately 50 offices around the globe. The Brussels office is located in the centre of Brussels and is easily accessible by public transport. They are currently recruiting a talented Executive Assistant/Project Coordinator who will partner up with a Consultant.

Scope of the role:

Working both at national and at international level, the successful candidate will provide administrative, logistical & project management support to a Consultant active in various sectors. Being part of the Brussels support team and collaborating with 5 direct colleagues.

Tasks & responsibilities:

• Managing the Consultant’s agenda: this will include (client) meetings, conference calls, videoconferences and internal meetings
• Contributing to, preparing, reviewing and distributing important confidential documents (including client proposals and reports)
• Following up and carefully keeping track of all ongoing assignments/projects handled by the consultant; anticipating needs and actions; contributing to the quality and smooth running of each project
• Coordinating travels and logistics related to the meetings
• Maintaining excellent relationships with (worldwide) firm members, clients, prospects, … in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Updating various systems and databases
• Supporting business development activities through research and database update
• Preparing PowerPoint presentations and other materials for marketing and client purposes
• Following-up on project invoices and expense reports in collaboration with Finance Team
• Collaborating with colleagues on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and work procedures, internal HR processes, etc.

Profile requirements:

• You have minimum 5 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a strong asset
• You are comfortable working with different digital tools and databases and you have excellent MS Office skills
• Fluency in English (spoken and written) with ideally also a very good knowledge of French and Dutch
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Excellent projact management skils
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Flexible working schedule + possibility to work from home during 2 days/week
• A competitive salary with a good package including luncheon vouchers, group & health insurance and other benefits
• Growth & learning opportunities
• The opportunity to work in a very stable, professional and pleasant environment where open-mindedness and good atmosphere prevail
• Starting date: asap