Executive & Governance Assistant (Brussels)

Actiris; Brussel Hoofdstad; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Group and hospitalisation insurance

Meal tickets

Public transport reimbursement

Telework in Belgium

Teleworking from abroad

20 days legal holiday + extra two week

Job summary

CEPS, based in Brussels, seeks a Management Assistant to provide executive support to the CEO, ExCo and LeadCo. The role ensures smooth daily operations, governance coordination, and event logistics within a Belgian employment contract and a 80%-100% workload.

You will manage agendas, coordinate meetings, draft materials and support documentation while maintaining CRM data in Salesforce. Strong English, plus French/Dutch, and MS Office proficiency are essential.

Qualifications

• Excellent command of English (oral and written).
• Good knowledge of French and/or Dutch.
• At least two years in administrative, executive support or coordination roles.
• Proficient in MS Office (Word, PowerPoint, Teams, SharePoint).
• Experience with CRM systems; Salesforce a plus.

Responsibilities

• Provide administrative support to CEO, Board, ExCo and LeadCo.
• Manage agendas, coordinate meetings and governance processes.
• Draft correspondence and meeting materials; support signature processes.
• Coordinate reception, correspondence, supplies and general office administration.
• Maintain contact and meeting information in Salesforce; manage mailbox.
• Arrange travel, events, and related logistics; support expenses.
• Assist Publications, Communications and Outreach unit as needed.
• Prepare and follow up on grant requests and related docs.

Skills

English fluency

French or Dutch

MS Office

Salesforce (plus)

Meeting planning

Tools

Salesforce

MS Office

SharePoint

Teams

Job description

CEPS, based in Brussels, seeks a Management Assistant to provide executive support to the CEO, ExCo and LeadCo. The role ensures smooth daily operations, governance coordination, and event logistics within a Belgian employment contract and a 80%-100% workload.

You will manage agendas, coordinate meetings, draft materials and support documentation while maintaining CRM data in Salesforce. Strong English, plus French/Dutch, and MS Office proficiency are essential.