Executive Assistant to CEO: Mission-Driven Support

Jobat; Brussel; On-site; EUR 45,000 - 65,000; Full time

Job summary

Jobat in Brussels seeks a proactive Executive Assistant to the Chief Executive Officer, responsible for diary and inbox management, travel arrangements and day-to-day priorities. The role requires coordinating complex schedules, drafting routine correspondence, preparing briefing notes, and ensuring follow-up on actions while liaising discreetly with internal and external stakeholders.

You will also support annual planning cycles and organise board and senior leadership meetings.

Responsibilities

• Manage the CEO's diary and inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes and background information for external meetings.
• Ensure follow-up on commitments and actions, and organise meetings.
• Take accurate minutes and document decisions and action points.

Skills

Diary management

Stakeholder coordination

Minutes taking

Travel coordination

Job description

Jobat in Brussels seeks a proactive Executive Assistant to the Chief Executive Officer, responsible for diary and inbox management, travel arrangements and day-to-day priorities. The role requires coordinating complex schedules, drafting routine correspondence, preparing briefing notes, and ensuring follow-up on actions while liaising discreetly with internal and external stakeholders.

You will also support annual planning cycles and organise board and senior leadership meetings.