Senior Executive Assistant — Brussels (Part-Time)

Belgie Vacature; Brussel; Sur place; EUR 20 000 - 32 000; Temps partiel

Résumé du poste

Belgie Vacature is seeking an experienced Executive Assistant to support a senior Director in a Brussels-based, international setting. The role combines executive support with office management in a small team.

The successful candidate will manage the Director’s calendar, arrange travel and events, and maintain strong relationships with internal and external stakeholders. This is a part-time, long-term engagement with on-site work in Brussels.

Qualifications

• Solid experience as an Executive Assistant or in a senior management support role.
• Excellent command of French and English, with at least a good understanding of Dutch.
• Strong written communication skills and excellent spelling.
• Working knowledge of MS Office.
• Excellent organisational and planning skills.
• Diplomatic and professional communication style, with a strong sense of discretion.
• Strong interpersonal skills and ability to build trust-based relationships.
• Autonomy, reliability and a strong sense of responsibility.
• Hands-on attitude and a practical mindset.
• Patience, resourcefulness and a positive approach.

Responsabilités

• Managing and monitoring the Director’s diary, appointments and meetings.
• Proactively reminding the Director of meetings and keeping a close eye on the agenda.
• Receiving, forwarding and drafting correspondence.
• Organising internal and external meetings.
• Making restaurant and hotel reservations.
• Arranging travel.
• Preparing and following up on files and administrative matters.
• Filing, archiving and managing documents.
• Handling expense notes and following internal procedures with headquarters.
• Monitoring budget-related matters and outstanding invoices.
• Supporting the preparation and organisation of events and international meetings.
• Managing external relations in the Director’s absence.
• Handling reception and telephone duties.
• Office management tasks: supplies, equipment, contacts with suppliers.
• Building and maintaining relations with Paris HQ.

Connaissances

Executive support

Stakeholder management

MS Office

French-English

Outils

MS Outlook

Description du poste

Belgie Vacature is seeking an experienced Executive Assistant to support a senior Director in a Brussels-based, international setting. The role combines executive support with office management in a small team.

The successful candidate will manage the Director’s calendar, arrange travel and events, and maintain strong relationships with internal and external stakeholders. This is a part-time, long-term engagement with on-site work in Brussels.