Executive Assistant to C-Level | Global Org, 6-Month

EPSA; Brussel; Sur place; EUR 52 000 - 75 000; Plein temps

Résumé du poste

EPSA in Brussels is seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization.

This role is predominantly administrative and coordination-focused, handling calendars, meetings, travel, and documentation to ensure smooth daily operations.

Ideal for professionals who value discretion, accuracy, and exceptional organization in a fast-paced, multilingual, cross-time-zone environment.

Qualifications

• Proven experience supporting C-Level executives or senior leadership.
• Strong calendar management, travel coordination, and executive support skills.
• Experience in an international environment and across time zones.
• Independent, accurate, and discreet with confidential matters.

Responsabilités

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, board meetings, and senior leadership appointments.
• Organize international business travel, including itineraries, accommodation, and logistics.
• Prepare presentations, reports, meeting materials, and executive documentation.
• Act as a key point of contact for internal and external stakeholders.
• Screen, prioritize, and coordinate communications on behalf of senior executives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Follow up on actions, deadlines, and deliverables to ensure timely execution.
• Support the organization of leadership meetings, executive events, and other administrative initiatives.
• Anticipate executive needs and proactively facilitate the efficient management of daily activities.

Connaissances

Calendar management

Travel coordination

Executive support

English fluency

Discretion

Communication skills

Interpersonal skills

Multinational environment

Outils

MS Office

Collaboration tools

Description du poste

EPSA in Brussels is seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization.

This role is predominantly administrative and coordination-focused, handling calendars, meetings, travel, and documentation to ensure smooth daily operations.

Ideal for professionals who value discretion, accuracy, and exceptional organization in a fast-paced, multilingual, cross-time-zone environment.