Executive Assistant to CEO — Strategic, High-Impact Support

World Aquatics; Brussel Hoofdstad; Sur place; EUR 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Central Brussels offices

Coverage of professional expenses

Résumé du poste

Telos Impact in Brussels seeks an Executive Assistant to the CEO to provide organizational and administrative support, manage calendars, coordinate meetings, and ensure smooth daily operations in a fast-paced environment.

The role requires 3+ years’ EA experience, exceptional organizational and written/verbal communication skills, discretion, and fluency in French with professional English; Dutch is a plus.

Qualifications

• +3 years’ experience as Executive Assistant.
• Experience working in high‑pressure, confidential, and fast‑paced settings.
• Excellent organizational skills and ability to manage priorities effectively.
• Strong anticipation, proactivity, and attention to detail.
• Outstanding written and verbal communication skills.
• High sense of discretion.
• Proficient with Microsoft Office and calendar/videoconferencing tools; knowledge of administrative or accounting tools is a plus.
• Fluent in French and professional proficiency in English; Dutch is an asset.
• Service‑oriented, reliable, autonomous, and able to thrive in a dynamic environment.

Responsabilités

• Proactive management and optimization of the CEO’s agenda.
• Planning and coordination of Board, Leadership Team, and strategic meetings.
• Managing meeting logistics (room booking, video calls, document preparation).
• Preparing agendas with stakeholders and sending reminders.
• Preparing files, presentations, and documents for meetings.
• Drafting and distributing minutes, and ensuring follow-up on action items.
• Screening and prioritizing the CEO’s emails.
• Managing the direct phone line of the CEO: call filtering and message handling.
• Acting as liaison with internal and external contacts.
• Organizing business travels (transport, accommodation, restaurants, logistics).
• Providing administrative support (invoice follow-up, coordination with the accountant, document filing and tracking).
• Organizing and maintaining administrative records.

Connaissances

Fluent French

English proficiency

Discretion

Excellent organizational skills

Proactive attitude

Dutch (asset)

Attention to detail

Outils

Microsoft Office

Calendar/Video conferencing tools

Description du poste

Telos Impact in Brussels seeks an Executive Assistant to the CEO to provide organizational and administrative support, manage calendars, coordinate meetings, and ensure smooth daily operations in a fast-paced environment.

The role requires 3+ years’ EA experience, exceptional organizational and written/verbal communication skills, discretion, and fluency in French with professional English; Dutch is a plus.