Executive Assistant & Office Coordinator (M/F/X)

Michael Page; Brussel; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Michael Page in Brussels is seeking an experienced Executive Assistant & Office Coordinator to support the Head of the Brussels office, ensuring smooth day-to-day operations.

You will manage complex diaries, coordinate meetings, arrange travel, handle expenses, and prepare briefing materials, while overseeing office facilities, supplier relations, and security procedures.

Qualifications

• Experience providing high-level executive support.
• Strong diary and calendar management skills.
• Ability to coordinate complex meetings and events.

Responsabilités

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.

Connaissances

Diary management

Meeting coordination

Travel arrangements

Expense management

Briefing materials

Office operations

Invoice processing

Report preparation

Description du poste

Our client is looking for an experienced Executive Assistant & Office Coordinator to support the Head of the Brussels office and ensure the smooth day-to-day running of the office.

Client Details

Our client is an international organisation based in Brussels. Offices are reachable by public transports.

Description

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.