Executive Assistant (6 months)

EPSA; Brussel; Sur place; EUR 52 000 - 75 000; Plein temps

Résumé du poste

EPSA in Brussels is seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization.

This role is predominantly administrative and coordination-focused, handling calendars, meetings, travel, and documentation to ensure smooth daily operations.

Ideal for professionals who value discretion, accuracy, and exceptional organization in a fast-paced, multilingual, cross-time-zone environment.

Qualifications

• Proven experience supporting C-Level executives or senior leadership.
• Strong calendar management, travel coordination, and executive support skills.
• Experience in an international environment and across time zones.
• Independent, accurate, and discreet with confidential matters.

Responsabilités

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, board meetings, and senior leadership appointments.
• Organize international business travel, including itineraries, accommodation, and logistics.
• Prepare presentations, reports, meeting materials, and executive documentation.
• Act as a key point of contact for internal and external stakeholders.
• Screen, prioritize, and coordinate communications on behalf of senior executives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Follow up on actions, deadlines, and deliverables to ensure timely execution.
• Support the organization of leadership meetings, executive events, and other administrative initiatives.
• Anticipate executive needs and proactively facilitate the efficient management of daily activities.

Connaissances

Calendar management

Travel coordination

Executive support

English fluency

Discretion

Communication skills

Interpersonal skills

Multinational environment

Outils

MS Office

Collaboration tools

Description du poste

We are seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization based in Brussels.

This is a predominantly administrative and coordination-focused role. The majority of the position involves managing executive calendars, organizing meetings and travel arrangements, coordinating communications, preparing documentation, and ensuring the smooth day-to-day functioning of executive activities. Candidates looking for a highly strategic, project management, or business leadership role may find this position less aligned with their expectations.

This assignment is ideal for a professional who thrives in a fast-paced environment, enjoys providing high-level administrative support, and takes pride in exceptional organization, attention to detail, and discretion.

Key Responsibilities

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, board meetings, and senior leadership appointments.
• Organize international business travel, including itineraries, accommodation, and logistics.
• Prepare presentations, reports, meeting materials, and executive documentation.
• Act as a key point of contact for internal and external stakeholders.
• Screen, prioritize, and coordinate communications on behalf of senior executives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Follow up on actions, deadlines, and deliverables to ensure timely execution.
• Support the organization of leadership meetings, executive events, and other administrative initiatives.
• Anticipate executive needs and proactively facilitate the efficient management of daily activities.

Candidate Profile

• Proven experience as an Executive Assistant supporting C-Level executives or senior leadership teams.
• Strong administrative background with expertise in calendar management, travel coordination, and executive support.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.
• Experience working in an international environment and across different time zones.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Professional, discreet, and trustworthy when handling confidential matters.
• Strong communication and interpersonal skills.
• Proactive mindset with a solution-oriented approach.
• Fluent English, both written and spoken.
• Advanced proficiency in Microsoft Office and digital collaboration tools.

What You'll Find

• An international and multicultural working environment.
• Exposure to senior leadership within a global organization.
• A dynamic and collaborative workplace.
• A 6-month assignment with an immediate start or short notice period preferred.