Executive Asssitant to the CEO - 6 months | Brussel

Arcadius bv; Brussel; Hybride; EUR 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Competitive salary

Extra-legal benefits

Permanent employment (CDI)

Freelance or Consultancy

Résumé du poste

Arcadius bv, a leading international investment firm, seeks an Executive Assistant to the CEO to provide high-level strategic and operational support, ensuring smooth running of the Executive Office in a fast-paced, multinational environment.

The role covers governance coordination, board and EXCO preparation, executive communications and cross-functional stakeholder management, with a hybrid model (3 days in the office, 2 days from home) and a competitive salary plus comprehensive benefits.

Qualifications

• At least 6–10 years of experience supporting C-level executives within an international or corporate environment.
• Experience with Board of Directors, Executive Committee or governance structures is valued.

Responsabilités

• Coordinate governance meetings (Board, EXCO, subsidiaries) and prepare agendas and briefing materials.
• Draft executive communications, presentations and concise summaries for senior leadership.
• Manage the CEO’s calendar and cross-functional stakeholder engagement to ensure priorities are advanced.
• Support external engagements and internal leadership events with meticulous planning.

Connaissances

Organisational skills

Prioritisation

Multitasking

Attention to detail

Discretion

Stakeholder management

Diplomacy

Problem solving

Outils

Governance tools

Description du poste

You'll join a leading international investment firm renowned for its long-term vision, innovation and commitment to responsible business practices. Operating in a dynamic, multicultural environment, the organisation combines entrepreneurial thinking with the stability of a well-established global player. Employees enjoy working alongside highly skilled professionals on strategic initiatives that have a tangible impact in an environment where collaboration, excellence and continuous learning are highly valued.Support the CEO in a high-level executive role combining complex calendar management, governance coordination, Board and EXCO preparation, executive communications and strategic follow-up. You'll work closely with senior stakeholders, prepare presentations and briefing materials, coordinate key meetings and ensure seamless execution in a fast-paced international environment. Experience supporting C-level executives is essential.

AsExecutive Assistant to the CEO, you will provide high-level strategic and operational support to ensure the smooth running of the Executive Office.

This is a6 to 8-month fixed-term assignment, covering a temporary replacement.

Far beyond traditional executive support, this highly visible role combines complex executive assistance, governance coordination, executive communications and cross-functional stakeholder management. You will become a trusted partner to the CEO, ensuring priorities are well managed, governance processes run seamlessly and executive-level communications are prepared to the highest standard.

Key Responsibilities

Executive & Governance Support

• Coordinate and prepare key governance meetings, including the Board of Directors, Executive Committee and subsidiary Boards.
• Prepare agendas, briefing packs and high-quality supporting documentation.
• Draft executive briefing notes and speaking points, ensuring consistency of messaging across meetings.
• Support the organisation of governance committees and shareholder-related meetings, such as Risk Steering Committees, Global Distribution Oversight Committees and Annual Business Reviews.

Executive Coordination & Business Support

• Coordinate monthly Executive Business Reviews, including agendas, documentation and follow-up actions.
• Monitor action points and ensure timely follow-up across multiple departments.
• Act as a central point of coordination between the CEO, Executive Committee members and senior stakeholders.
• Support the CEO in managing priorities and ensuring strategic initiatives progress efficiently.

Executive Communications

• Prepare executive briefing documents for client meetings, external engagements and strategic discussions.
• Draft, review and adapt presentations, speeches, executive summaries and key messages.
• Support the preparation of communication materials in collaboration with internal Communications teams, including Q&A documents, one-pagers and executive messaging.
• Contribute to internal communication events such as Town Halls, leadership meetings and management seminars.

Meetings & Executive Events

• Support the CEO in the preparation of external engagements, client meetings and industry events.
• Coordinate executive event logistics, participant briefings and supporting documentation.
• Assist with internal leadership events, onboarding sessions, management meetings and corporate visits.

Strategic Executive Support

• Prepare executive summaries, briefing notes and concise management documents on strategic topics.
• Translate complex business information into clear, executive-level documentation.
• Deliver high-quality presentations and decision-support materials for senior leadership.

Executive Office Management

• Manage a highly dynamic and complex executive calendar, ensuring effective prioritisation.
• Coordinate incoming requests and communications, ensuring timely follow-up.
• Support the CEO's professional visibility, including coordination of LinkedIn content and external communications where appropriate.
• Ensure the Executive Office operates smoothly through proactive planning, anticipation and exceptional organisational support.

• Full-time position within a leading international organisation.
• A hybrid working model with 3 days in the office and 2 days working from home.
• A competitive salary, aligned with your experience and expertise.
• A comprehensive package of extra-legal benefits.
• Flexible collaboration options: permanent employment (CDI), freelance or consultancy.
• A dynamic and international environment where you'll work closely with senior leadership and play a key role in supporting strategic decision-making.
• A collaborative culture that values professionalism, trust, autonomy and continuous development.

Experience

• At least6-10 years of experienceas an Executive Assistant supporting C-level executives within an international or corporate environment.
• Previous exposure to Executive Committees, Boards of Directors or governance structures is highly valued.
• Experience within financial services, banking or asset management is considered a strong asset.

Skills

You combine outstanding organisational skills with the confidence to operate at executive level.

You are:

• Highly organised with exceptional planning and prioritisation skills.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proactive, autonomous and always thinking several steps ahead.
• Extremely detail-oriented with excellent follow-up skills.
• Discreet, trustworthy and highly professional.
• Diplomatic with strong interpersonal and stakeholder management skills.
• Resilient, adaptable and able to remain calm under pressure.
• A natural problem solver who enjoys creating structure and supporting senior decision-makers.

Languages

• Fluent inDutch or French.
• Fluent inEnglish.

You'll join a leading international investment firm renowned for its long-term vision, innovation and commitment to responsible business practices. Operating in a dynamic, multicultural environment, the organisation combines entrepreneurial thinking with the stability of a well-established global player. Employees enjoy working alongside highly skilled professionals on strategic initiatives that have a tangible impact in an environment where collaboration, excellence and continuous learning are highly valued.