Executive Assistant to a Director

Jobat; Brussel; On-site; EUR 42,000 - 54,000; Full time

Job summary

Jobat in Brussels seeks an Executive Assistant to support the Director General. You will manage the DG's calendar, coordinate meetings and travel, and ensure all logistics are handled with precision.

You will prepare briefings, reports and presentations, take notes during meetings, maintain relationships with stakeholders, and liaise with staff to enable the DG's participation in events and external engagements. This role requires discretion and strong organizational skills.

Qualifications

• Experience coordinating executives' calendars.
• Strong organization and communication skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.

Job description

European association in Brussels

Jobomschrijving

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.