Executive Assistant to a Director

Michael Page; Brussel Hoofdstad; On-site; EUR 68,000 - 90,000; Full time

Benefits offered by this job

Company car

Job summary

Michael Page in Brussel zoekt een ervaren directieassistent (DG) met circa 20 jaar ervaring in een vergelijkbare functie, bij voorkeur met EU-exposure bij instellingen of EU-verenigingen. Je beheert agenda's, plant meetings en reizen, bereidt briefings en presentaties voor en bewaakt strakke deadlines.

Je communiceert vlot in Engels en zet relaties met stakeholders zorgvuldig uiteen. Naast uitstekende organisatievaardigheden biedt de rol een uitdagend pakket inclusief een bedrijfswagen en een

Qualifications

• Approximately 20 years experience in a similar function.
• Experience in a sector with EU exposure (institutions, EU associations, agencies).
• Excellent organizational skills with strong deadline control.
• Being precise and accurate with attention to detail.
• Excellent spoken and written English is a prerequisite; other languages are a plus.

Responsibilities

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: summaries, flights, accommodation, itineraries, and visa requirements."Prepare all necessary documentation."
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with staff to support DG preparation for meetings and events.

Skills

20 years experience

Assisting a C-level

EU exposure

Organizational skills

Attention to detail

English proficiency

Job description

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Aan

Wat:

Frequentie: Dagelijks Wekelijks

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.

Profiel

• Approximately 20 years experience in a similar function, experience in assisting a C-level
• You already have work in a sector with EU exposure (to the institutions, EU associations, agencies etc.)
• Excellent organizational skills, with strong control over deadlines, deliverables and time management
• Being precise and accurate, demonstrating consistency and attention to detail
• Excellent spoken and written English is a prerequisite, any other language is a plus

Aanbod

• International company with a great purpose
• Very interesting salary and package (company car)