Executive Assistant - European Association

Jobat; Brussel; Sur place; EUR 55 000 - 90 000; Plein temps

Résumé du poste

European Association Brussels seeks an experienced Executive Assistant to support the Director General. You will manage a complex diary, coordinate international travel, prepare briefing materials, and act as a trusted point of contact for stakeholders across Europe.

You will organise board meetings, track actions, and handle confidential information with discretion to ensure smooth executive operations across multiple projects.

Qualifications

• Experience providing executive-level support and diary management.
• Ability to coordinate complex schedules and travel arrangements.
• Strong written and verbal communication with discretion.
• Proactive problem solving and strong organisational skills.

Responsabilités

• Act as trusted right hand to the Director General and manage a complex agenda.
• Coordinate international travel, itineraries, and meeting preparations.
• Monitor inbox, correspondence, and follow-ups for the Director General.
• Prepare presentations, briefing documents, and executive materials.
• Track action points and deadlines across multiple projects.
• Organise Board Meetings, General Assemblies, and leadership meetings.
• Take meeting minutes and follow up on agreed actions.
• Build relationships with members, partners, and stakeholders across Europe.
• Handle confidential information with the highest level of discretion.

Connaissances

Executive support

Agenda management

Stakeholder liaison

Travel coordination

Meeting coordination

Discretion

Description du poste

Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.

Jobomschrijving

• Act as the trusted right hand and strategic support to the Director General
• Manage a complex agenda, shifting priorities, and high-level executive commitments
• Coordinate international travel, itineraries, and meeting preparations
• Monitor and manage the Director General's inbox, correspondence, and follow-ups
• Prepare presentations, briefing documents, reports, and executive materials
• Ensure action points are tracked and deadlines are met across multiple projects
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
• Take meeting minutes and follow up on agreed actions
• Build strong relationships with members, partners, and key stakeholders across Europe
• Liaise with internal teams to ensure smooth communication and coordination
• Handle sensitive and confidential information with the highest level of discretion
• Maintain accurate records, databases, and executive documentation
• Review expenses, approvals, and administrative processes
• Act as a key point of contact on behalf of the Director General when required
• Support the smooth functioning of the executive office and provide back-up within the administrative team
• Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks