Executive Assistant to a Director

Michael Page; Elsene; On-site; EUR 50,000 - 75,000; Full time

Job summary

Michael Page is seeking a Personal Assistant to the Director General in Brussels. You will provide administrative support, prioritise tasks, and maintain an efficient agenda while coordinating with Member Companies and high-level external stakeholders.

You will manage the DG's calendar, coordinate meetings, organise travel, prepare briefings and presentations, and take notes in meetings as required. Strong organisational and communication skills are essential.

Qualifications

• Experience in high-demand executive support.
• Strong organisational and prioritisation skills.
• Ability to prepare concise briefings and presentations.

Responsibilities

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organise travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.

Skills

Calendar management

Meeting coordination

Travel arrangements

Briefings & reports

Stakeholder management

Cross-functional liaison

Job description

The person in this role will be a Personal Assistant to the Director General. Your responsibilities will include administrative support, prioritisation of tasks and organisational skills. You will ensure the consistency and efficiency of the agenda and the communication and interaction of the Director General with Member Companies and high-level external stakeholders.

Client Details

European association in Brussels

Description

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.