Executive Assistant & Office Coordinator — International

EFTA; Brussel; On-site; EUR 59,000 - 72,000; Full time

Benefits offered by this job

International career opportunities

Inclusive environment

Competitive benefit package

Job summary

EFTA Secretariat in Brussels seeks an Executive Assistant and Office Coordinator to support senior management, coordinate calendars and travel, and assist in planning high-level events across the Administration Division.

The role requires 5+ years in an international setting, a relevant degree, and strong English/French with MS 365 proficiency. This fixed-term appointment lasts 3 years, with potential for extension, based in Brussels at the EFTA Secretariat.

Qualifications

• Minimum 5 years' relevant experience, preferably in an international environment.
• University degree or commercial diploma, or equivalent with 2 additional years of work experience.
• Strong organisational skills with a meticulous eye for detail.
• Project and/or event management experience.
• Experience providing administrative support across multiple teams or functions.
• Ability to communicate with government representatives with tact and courtesy.
• Pro-active approach to improve office routines and services.
• Adaptable to new tools, systems, and ways of working.
• Exceptional time management and multitasking abilities.
• Strong interpersonal skills; ability to work independently and in small teams.
• Cultural awareness and cross-cultural navigation.
• Desirable understanding of diplomatic protocols or willingness to learn.
• Excellent command of written and spoken English and French.
• Strong proficiency in Microsoft 365 Office: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Provide executive support to senior management, including calendar management and travel coordination.
• Organise high-level external and internal events, including planning and logistics.
• Act as a point of contact for internal communications across divisions and duty stations.
• Lead and provide administrative support across the organisation as needed.
• Apply problem-solving and service-mindedness in daily tasks.
• Coordinate Protocol activities.

Skills

5+ years experience

University degree or diploma

Organisational skills

Event management

Multi-team support

Government communications

Initiative & proactive

Adaptable to new tools

Time management

Interpersonal skills

Diplomatic protocols understanding

English & French proficiency

Microsoft 365 proficiency

Education

University degree or commercial diploma

High-school graduation + 2 years further experience

Tools

Microsoft 365 Office

Job description

EFTA Secretariat in Brussels seeks an Executive Assistant and Office Coordinator to support senior management, coordinate calendars and travel, and assist in planning high-level events across the Administration Division.

The role requires 5+ years in an international setting, a relevant degree, and strong English/French with MS 365 proficiency. This fixed-term appointment lasts 3 years, with potential for extension, based in Brussels at the EFTA Secretariat.