Executive Assistant & Office Coordinator (M/F/X)

Michael Page International (Belgium); Brussel; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Michael Page International (Belgium) is seeking an experienced Executive Assistant to join our Brussels-based team. You will provide high-level diary management, meeting coordination, travel arrangements, expense handling, and briefing material preparation for senior stakeholders in an international environment.

The role combines office coordination and stakeholder management, with responsibilities spanning facilities, service providers, financial administration support, and compliance with

Qualifications

• Significant experience in executive support within an international environment.
• Fluent English and French, additional European languages are a plus.
• Advanced knowledge of Microsoft Office and strong administrative skills.

Responsabilités

• Provide high-level executive support, including diary management, meeting coordination, travel arrangements, expense management, and briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.

Connaissances

Executive support

Diary management

Meeting coordination

Stakeholder management

Travel arrangements

Outils

Microsoft Office

Description du poste

• Join a dynamic international environment at the heart of European affairs.
• Be part of an international organisation with a strong European focus.

About Our Client

Our client is an international organisation based in Brussels. Offices are reachable by public transports.

Job Description

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.

The Successful Applicant

• Significant experience as an Executive Assistant, Management Assistant, or Office Manager within an international environment ; experience in an EU organisation is a big plus.
• Fluent English and French, both written and spoken. Additional European languages (German, Spanish, or Italian) are a plus.
• Advanced knowledge of Microsoft Office and strong administrative and organisational skills.
• Proactive, autonomous, and highly discreet, with excellent interpersonal skills.
• Strong ability to manage priorities, anticipate needs, and work effectively with senior stakeholders.

What's on Offer

• A varied and autonomous role with broad exposure to senior leadership.
• A permanent contract on a full-time basis.
• An international and multicultural working environment.
• The opportunity to combine executive support, office coordination, and stakeholder management within one position.