Executive Assistant & Office & Events Coordinator

AK Public Affairs; Brussel Hoofdstad; On-site; EUR 35,000 - 50,000; Full time

Job summary

AK Public Affairs, a Brussels-based advisory firm, is seeking an Office Coordinator and Executive Assistant to support two offices, manage supplies, events and travel, and provide executive support to the leadership. The role combines office management, event coordination, admin support and calendar management for two partners in a dynamic, international environment.

The ideal candidate has at least 3 years in office management or related roles, excellent organisational and communication skills,

Qualifications

• Min.3years of relevant experience in office management, event management, executive support, or similar.
• Strong organisational and multitasking skills.
• Excellent communication skills.
• High level of discretion and professionalism.
• Fluent in English and French (preferably) or English and Dutch (with a good understanding of French).

Responsibilities

• Office management: day-to-day running of two offices, supplies, maintenance and vendor coordination.
• Event management: plan and deliver client and team events, liaise with consultants, manage logistics and budget.
• General administrative support: assist colleagues with admin tasks and travel bookings; expenses and systems.
• Executive support to leadership: calendar management, meeting coordination, correspondence and follow-up.

Skills

Office management

Event management

Executive support

Travel coordination

Multitasking

Discretion

Communication

Job description

AK Public Affairs, a Brussels-based advisory firm, is seeking an Office Coordinator and Executive Assistant to support two offices, manage supplies, events and travel, and provide executive support to the leadership. The role combines office management, event coordination, admin support and calendar management for two partners in a dynamic, international environment.

The ideal candidate has at least 3 years in office management or related roles, excellent organisational and communication skills,