Document Governance Specialist

Nishtech; Brussel Hoofdstad; Sur place; EUR 48 000 - 72 000; Plein temps

Résumé du poste

NISH Tech BV is seeking a Document Governance Specialist to help establish a structured governance system for a major Belgian energy sector organization. You will define metadata standards, localisation practices, version control, and retention policies while collaborating with IT and stakeholders.

You will drive data migration efforts, improve processes, and ensure information security, training users and monitoring policy adherence across the organization.

Qualifications

• Bachelor’s degree in Information Management, Business Administration or related field, or equivalent experience.
• Experience setting up or harmonizing a document management governance system with governance and structured document control.
• Strong stakeholder-management and communication abilities.
• Fluency in French or Dutch with good knowledge of the other Belgian national language; English proficiency.

Responsabilités

• Develop and configure a harmonized document management governance system.
• Establish standards and procedures for metadata management.
• Define and maintain document localisation practices.
• Establish version-control standards and procedures.
• Define and maintain document retention practices.
• Coordinate with IT and relevant teams on system compatibility.
• Support data migration activities and data integrity.
• Contribute to process efficiency and information security.
• Train and support users on document management best practices.
• Monitor compliance with document management policies.
• Intervene when governance or compliance issues are identified.
• Analyse existing document management processes.
• Design new processes and identify improvement opportunities.
• Lead initiatives to optimise document handling and information management.

Connaissances

Document governance

Structured document control

Version control

Retention practices

Metadata management

Localisation standards

Change management

Data migration

Information security

Process optimisation

Training & guidance

Analytical skills

Organisational skills

Communication

French or Dutch native

English knowledge

IT collaboration

Formation

Bachelor’s degree in Information Management, Business Administration or related field

Outils

Document management systems

Metadata standards tooling

Description du poste

About the Role

NISH Tech BV is looking for a Document Governance Specialist to support a major Belgian organization in the energy sector.

In this role, you will help establish and harmonize a structured document management governance system, including standards for metadata, localisation, version control and retention. You will work closely with IT and relevant stakeholders to support system compatibility, data migration, data integrity, process efficiency and information security.

You will also contribute to user adoption by providing guidance and training, monitoring compliance with document management policies, and identifying opportunities to improve document handling and information management processes.

Key Responsibilities

• Develop and configure a harmonized document management governance system.
• Establish standards and procedures for metadata management.
• Define and maintain document localisation practices.
• Establish version-control standards and procedures.
• Define and maintain document retention practices.
• Coordinate with IT and relevant teams on system compatibility.
• Support data migration activities and data integrity.
• Contribute to process efficiency and information security.
• Train and support users on document management best practices.
• Promote correct usage and adoption of document management processes.
• Monitor compliance with document management policies.
• Intervene when governance or compliance issues are identified.
• Analyse existing document management processes.
• Design new processes and identify improvement opportunities.
• Lead initiatives to optimise document handling and information management.

Required Skills

Mandatory Skills

• Previous experience setting up or harmonizing a document management governance system within a business or technical environment.
• Strong understanding of document governance and structured document control.
• Ability to implement document control procedures from scratch.
• Experience with digitalisation initiatives.
• Experience with change management.
• Strong organisational and analytical skills.
• Strong stakeholder-management skills.
• Effective communication skills.
• Ability to work with IT and relevant business/technical teams.
• French or Dutch as a native language.
• Good knowledge of the other Belgian national language.
• Good knowledge of English.

Education

• Bachelor’s degree in Information Management, Business Administration or a related field,or equivalent experience.

Nice-to-Have Skills

• Data Migration
• Knowledge Management
• Process Optimisation
• Information Security
• Document Archiving.

Languages

• French or Dutch – Native
• Other Belgian national language – Good knowledge
• English – Good knowledge

About NISH Tech BV

NISH Tech BV connects technology professionals with opportunities across Europe. We support organizations with expertise across technology, digital transformation, data, engineering and enterprise solutions, helping skilled professionals contribute to impactful projects.