Data and Information Management Service (Brussel)

ENTICO ICT; Sint-Agatha-Berchem; Sur place; EUR 52 000 - 70 000; Plein temps

Résumé du poste

ENTICO ICT is seeking a proactive document management specialist to develop and harmonize a governance framework. You will establish standards for metadata, localisation, version control and retention, and coordinate with IT and business teams to ensure data integrity and security.

You will train users, monitor compliance with policies, and lead initiatives to optimise document handling. Strong organisation, analytical skills and stakeholder management, plus experience with digitalisation and

Qualifications

• Bachelor’s degree in Information Management, Business Administration or related field (or equivalent experience).
• Experience setting up or harmonizing a document management governance system within a business or technical environment.
• Experience with digitalisation initiatives and change management.
• Strong organisational and analytical skills with the ability to implement structured document control procedures from scratch.
• High level of stakeholder mgmt. and effective communication skills.

Responsabilités

• Develop and configure a harmonized document management governance system.
• Establish and maintain standards and procedures for metadata, localisation, version control and retention.
• Coordinate with IT and relevant teams to ensure system compatibility, data migration, data integrity, process efficiency and information security.
• Train and support users in document management and archiving best practices, promoting adoption and correct usage.
• Monitor compliance with document management policies and intervene when required.
• Analyse existing processes, design new processes, identify improvement opportunities and lead initiatives to optimise document handling and information management.

Connaissances

Document governance

Change management

Digitalisation

Stakeholder management

Formation

Bachelor’s degree in Information Management, Business Administration or related field

Description du poste

Within your service, you are mainly focusing on the following tasks:

• Develop and configure a harmonized document management governance system
• Establish and maintain standards and procedures for metadata, localisation, version control and retention
• Coordinate with IT and relevant teams to ensure system compatibility, data migration, data integrity, process efficiency and information security
• Train and support users in document management and archiving best practices, promoting adoption and correct usage
• Monitor compliance with document management policies and intervene when required
• Analyse existing processes, design new processes, identify improvement opportunities and lead initiatives to optimise document handling and information management

Requirements:

• Bachelor’s degree in Information Management, Business Administration or related field (or equivalent experience)
• Previous experience in setting up or harmonizing a document management governance system management within a business or technical environment
• Experience with digitalisation initiatives and change management
• Strong organisational and analytical skills with the ability to implement structured document control procedures from scratch
• High level of stakeholder mgmt. and effective communication skills

French or Dutch native speaker with good knowledge of the other national language and English