Document Management Expert

Wibit Consulting & Services (WibitCS); Brussel Hoofdstad; On-site; EUR 60,000 - 90,000; Full time

Job summary

Wibit Consulting & Services (WibitCS) is seeking a Document Management Governance Specialist to design, harmonize, and lead the adoption of a robust governance system for documents across the organisation. You will collaborate with IT and business teams to standardize metadata, version control, and retention.

The role requires French or Dutch as a native language with good knowledge of the other national language and English.

Qualifications

• Bachelor's degree in Information Management, Business Administration, or related field.
• Experience setting up or harmonizing a document management governance system.
• Experience with digitalisation initiatives and change management.
• Strong organisational and analytical skills and ability to implement structured document control.
• Excellent stakeholder management and communication skills.
• French or Dutch native speaker with good knowledge of the other national language and English.

Responsibilities

• Develop and configure a harmonized document management governance system.
• Establish and maintain standards for metadata, localisation, version control & retention.
• Coordinate with IT to ensure system compatibility, data migration, data integrity, process efficiency & information security.
• Train and support users in document management & archiving best practices.
• Monitor compliance with document management policies and intervene when required.
• Analyse processes and lead improvement initiatives to optimise document handling and information management.

Skills

Stakeholder management

Analytical skills

Change management

Organisational skills

Communication skills

Education

Bachelor's degree

Job description

Document Management Governance Specialist

Now partnering with a leading company!

French or Dutch native speaker, good knowledge of the other national language + English required

Are you a structured, detail-oriented professional passionate about building document management systems from the ground up? We're looking for a Document Management Governance Specialist to develop, harmonize, and lead the adoption of a robust document management governance system!

Key Responsibilities

• Develop and configure a harmonized document management governance system
• Establish and maintain standards and procedures for metadata, localisation, version control & retention
• Coordinate with IT and relevant teams to ensure system compatibility, data migration, data integrity, process efficiency & information security
• Train and support users in document management & archiving best practices, promoting adoption and correct usage
• Monitor compliance with document management policies and intervene when required
• Analyse existing processes, design new processes, identify improvement opportunities & lead initiatives to optimise document handling and information management

Requirements

• Bachelor's degree in Information Management, Business Administration, or related field (or equivalent experience)
• Previous experience setting up or harmonizing a document management governance system in a business or technical environment
• Experience with digitalisation initiatives and change management
• Strong organisational and analytical skills, able to implement structured document control procedures from scratch
• High level of stakeholder management and effective communication skills
• French or Dutch native speaker, with good knowledge of the other national language and English

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