Document Governance Specialist

V-IT NV; Brussel; Sur place; EUR 55 000 - 75 000; Plein temps

Résumé du poste

V-IT NV in Brussel is seeking a Document Governance Specialist to develop a harmonized document governance system, define metadata standards, and lead data migration and security initiatives. The role includes training users, ensuring policy compliance, and driving process improvements across the organization.

You will collaborate with IT and business teams to implement structured document control from scratch, with attention to localization, retention, and data integrity.

Qualifications

• Bachelor-level degree in information management, business or related field.
• Experience setting up or harmonizing a document governance system.
• Experience with digitalization and change management.
• Strong organization and analytical skills with structured control procedures.
• Excellent stakeholder management and communication.
• French or Dutch native with English proficiency.

Responsabilités

• Develop and configure a harmonized document management governance system.
• Establish and maintain standards for metadata, localization, version control, and retention.
• Coordinate with IT and teams to ensure system compatibility, data migration, and security.
• Train and support users in document management and archiving best practices.
• Monitor compliance with governance policies and intervene when required.
• Analyze and redesign processes to optimize document handling and information management.

Connaissances

Organizational skills

Analytical thinking

Stakeholder management

Change management

User training

Formation

Bachelor's degree in Information Management, Business Administration, or related field

Description du poste

Document Governance Specialist

Service Start: 12/10/2026

Service End: 31/12/2027

Location: Brussel

Service Description:

The successful candidate will focus on the following tasks:

• Develop and configure a harmonized document management governance system.
• Establish and maintain standards and procedures for metadata, localization, version control, and retention.
• Coordinate with IT and relevant teams to ensure system compatibility, data migration, data integrity, process efficiency, and information security.
• Train and support users in document management and archiving best practices, promoting adoption and correct usage.
• Monitor compliance with document management policies and intervene when required.
• Analyze existing processes, design new processes, identify improvement opportunities, and lead initiatives to optimize document handling and information management.

Requirements:

• Bachelor’s degree in Information Management, Business Administration, or a related field (or equivalent experience).
• Previous experience in setting up or harmonizing a document management governance system within a business or technical environment.
• Experience with digitalization initiatives and change management.
• Strong organizational and analytical skills with the ability to implement structured document control procedures from scratch.
• High level of stakeholder management and effective communication skills.
• French or Dutch native speaker with good knowledge of the other national language and English.

Additional Information:

Important for non-EU candidates: Please ensure candidates possess a work permit allowing them to work in Belgium and hold a valid residence permit confirming the right of residence in Belgium.