Document Governance Architect

Everience Benelux; Brussel; On-site; EUR 50,000 - 70,000; Full time

Job summary

Everience Benelux in Brussels is seeking a Document Governance Specialist to build a structured, reliable document management approach alongside internal teams and other consultants.

You will define standards for metadata, localisation, version control and retention; work with IT to ensure data integrity, migration, security and process efficiency; train users and promote adoption. The role emphasizes governance from the ground up within a diverse team.

Qualifications

• Bachelor’s degree in Information Management, Business Administration or a related field (or equivalent experience).
• Experience setting up or harmonizing a document management governance system in a business or technical environment.
• Experience with digitalisation initiatives and change management.
• Strong organisational and analytical skills, with the ability to put structured document control procedures in place from scratch.
• Strong stakeholder management and clear communication skills.
• Native French or Dutch speaker with good knowledge of the other national language and English.

Responsibilities

• Develop and configure a harmonized document management governance system.
• Define and maintain standards and procedures for metadata, localisation, version control and retention.
• Work with IT and the relevant teams to ensure system compatibility, data migration, data integrity, process efficiency and information security.
• Train and support users on document management and archiving best practices, and encourage adoption.
• Monitor compliance with document management policies and step in when needed.
• Analyse existing processes, design new ones, identify areas for improvement and lead initiatives to optimise document handling and information management.

Skills

Governance systems

Change management

Stakeholder mgmt

Analytical thinking

Organizational skills

Communication

French/Dutch/English multilingual

Education

Bachelor’s degree in Information Management or related field

Equivalent experience

Job description

Everience Benelux in Brussels is seeking a Document Governance Specialist to build a structured, reliable document management approach alongside internal teams and other consultants.

You will define standards for metadata, localisation, version control and retention; work with IT to ensure data integrity, migration, security and process efficiency; train users and promote adoption. The role emphasizes governance from the ground up within a diverse team.