Document Governance Specialist (M/F/D)

Everience Benelux; Brussel; On-site; EUR 50,000 - 70,000; Full time

Job summary

Everience Benelux in Brussels is seeking a Document Governance Specialist to build a structured, reliable document management approach alongside internal teams and other consultants.

You will define standards for metadata, localisation, version control and retention; work with IT to ensure data integrity, migration, security and process efficiency; train users and promote adoption. The role emphasizes governance from the ground up within a diverse team.

Qualifications

• Bachelor’s degree in Information Management, Business Administration or a related field (or equivalent experience).
• Experience setting up or harmonizing a document management governance system in a business or technical environment.
• Experience with digitalisation initiatives and change management.
• Strong organisational and analytical skills, with the ability to put structured document control procedures in place from scratch.
• Strong stakeholder management and clear communication skills.
• Native French or Dutch speaker with good knowledge of the other national language and English.

Responsibilities

• Develop and configure a harmonized document management governance system.
• Define and maintain standards and procedures for metadata, localisation, version control and retention.
• Work with IT and the relevant teams to ensure system compatibility, data migration, data integrity, process efficiency and information security.
• Train and support users on document management and archiving best practices, and encourage adoption.
• Monitor compliance with document management policies and step in when needed.
• Analyse existing processes, design new ones, identify areas for improvement and lead initiatives to optimise document handling and information management.

Skills

Governance systems

Change management

Stakeholder mgmt

Analytical thinking

Organizational skills

Communication

French/Dutch/English multilingual

Education

Bachelor’s degree in Information Management or related field

Equivalent experience

Job description

Everience is an international consulting group delivering AI-augmented digital services and placing people at the heart of the AI revolution.

With a presence in Europe, Africa, Asia and America, Everience offers its 4,000-strong workforce the most demanding and stimulating environment in which to transform and develop their skills, learning about new AI-based roles and building their future employability.

Through its Symbiotic Academy the group offers a unique hub for training, practical application and exchange where everyone can experiment, learn, and progress in the fields of artificial intelligence and data.

In accordance with its core purpose of orchestrating the symbiotic relationship between humans and AI in the workplace, Everience is making the augmented employee the driving force of a “symbiotic age”, where AI enhances talents and opens up new career opportunities.

Job Description

We are looking for a Document Governance Specialist for a consulting assignment with one of our clients in Brussels. You’ll work side by side with internal teams and other consultants to build a structured, reliable and harmonized approach to document management.

In this role, you will:

• Develop and configure a harmonized document management governance system
• Define and maintain standards and procedures for metadata, localisation, version control and retention
• Work with IT and the relevant teams to ensure system compatibility, data migration, data integrity, process efficiency and information security
• Train and support users on document management and archiving best practices, and encourage adoption
• Monitor compliance with document management policies and step in when needed
• Analyse existing processes, design new ones, identify areas for improvement and lead initiatives to optimise document handling and information management

Qualifications

• Bachelor’s degree in Information Management, Business Administration or a related field (or equivalent experience)
• Experience setting up or harmonizing a document management governance system in a business or technical environment
• Experience with digitalisation initiatives and change management
• Strong organisational and analytical skills, with the ability to put structured document control procedures in place from scratch
• Strong stakeholder management and clear communication skills
• Native French or Dutch speaker with good knowledge of the other national language and English

Additional Information

• The project: A hands-on assignment where you build a governance framework from the ground up and see the impact of your work.
• Work environment: A positive work culture where your well-being comes first.
• The team: A diverse and passionate team that values inclusion and enjoys sharing knowledge.

All our positions are open to both women and men and are, of course, open to people with disabilities.