Office manager

Unique Belgium; Brussel Hoofdstad; Sur place; EUR 25 000 - 36 000; Temps partiel

Résumé du poste

Unique Belgium is looking for an English-speaking Office Manager to join a small European international association on a 4/5 basis, in a calm and professional setting.

You will be part of a young team of about five people, with English as the main working language, handling administration, HR support, accounting tasks and travel coordination.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience in a similar Office Manager role.
• Experience in European association or international environment.
• Strong MS Office skills.
• Organisational and deadline-driven.

Responsabilités

• Handle invoices and follow up on incoming/outgoing invoices.
• Upload financial documents into the Octopus accounting system and verify accuracy.
• Provide day-to-day admin support and HR-related matters including contracts and insurance.
• Liaise with building management, service providers and IT.
• Organise meetings, events and international travel; manage agendas and deadlines.
• Support projects and update associated platforms/website.

Connaissances

MS Office

Organisation skills

Detail oriented

Autonomous

Proactive

Team player

Time management

Formation

Bachelor's degree

Outils

Octopus

Accounting software

Description du poste

For a small European international association, we are looking for an English-speaking Office Manager to join their team on a 4/5 basis.

You will join a young and professional team of around 5 people, working in a calm, pleasant and international environment, where English is the main working language.

Your responsibilities

As an Office Manager, you will be responsible for the smooth administrative and organisational management of the office while providing versatile support to the team.

Administration & Finance

• Handle and follow up on incoming and outgoing invoices;
• Upload financial documents into the Octopus accounting system;
• Verify the accuracy and completeness of invoices;
• Manage expense claims and related documentation;
• Liaise with the external accountant and banks;
• Prepare relevant information for accounting reports and audits.

Administrative & HR Support

• Provide day-to-day administrative support to the AIJN team;
• Assist with HR-related matters, including employment contracts and insurance;
• Liaise with building management, service providers and IT.

Organisation & Coordination

• Organise and coordinate meetings, events and related logistics;
• Manage agendas and follow up on deadlines;
• Organise international business travel;
• Coordinate the general administrative activities of the office.

Project & Communication Support

• Provide administrative support for various association platforms and projects;
• Assist with the administrative follow-up of different projects;
• Support the Communication Manager with website updates.

Your profile

• You have a Bachelor's degree or equivalent experience;
• You have relevant professional experience in a similar role, such as Office Manager, Executive Assistant or Administrative Coordinator;
• Previous experience in a European association or international environment
• You have experience in administrative, HR and financial support tasks;
• You are highly organised, structured and detail-oriented;
• You are able to manage several tasks simultaneously and meet deadlines;
• You are autonomous, proactive and able to take initiative;
• You have excellent knowledge of MS Office (Outlook, Word and Excel);
• Experience with accounting system
• You are comfortable working with Belgian administrative and legal frameworks.

Your personality

We are looking for someone who is:

• Professionally mature and reliable;
• Discreet and diplomatic;
• Autonomous and proactive;
• Service-oriented and solution-focused;
• Well-organised and able to prioritise;
• Comfortable working in a calm and professional environment;
• Able to work independently while being a team player;

We offer

• A 4/5 position (80%);
• An international and multicultural working environment;
• A varied position offering a high level of autonomy;
• A small, professional and pleasant team;

Interested?

Are you looking for a versatile Office Manager position within a small, international organisation where your organisation, reliability and autonomy will make a real difference?