Finances and Admin Assistant M/W/X

Actiris; Brussel Hoofdstad; Hybride; EUR 26 000 - 32 000; Plein temps

Avantages offerts par ce poste

13th month

Lunch tickets

Health and pension insurance

Résumé du poste

Actiris in Brussels is seeking a Finance and Admin Assistant to manage day-to-day financial and general administration within an international NGO network based in Brussels. You will support bookkeeping, reporting, invoicing, and budget tracking alongside the Operations Coordinator.

The role requires 1–2 years in accounting, strong organisation, and English/French fluency. Belgian accounting knowledge is a plus; 13th month, health and pension benefits are noted. Saint-Josse location.

Qualifications

• 1-2 years of relevant experience in accounting.
• Education in accounting (Belgian if possible).
• Good organisational skills and attention to detail.
• Ability to follow procedures and maintain documentation.
• Trustworthiness and discretion handling financial information.
• Fluency in written & spoken English and French, other EU languages are an asset.
• Ability to provide 2 professional references, if selected.
• Experience of working with or for non-governmental organisations or membership-based networks.
• Experience in an international, multi-cultural environment.
• Knowledge of Winbooks.

Responsabilités

• Accounting duties and reporting tasks.
• Liaise with the accountant to ensure accurate monthly bookkeeping.
• Assist in reconciling accounts, preparing summaries, and checking entries.
• Assist in preparing donor financial reports.
• Prepare outgoing invoices including membership fees; keep track of fee payments.
• Track expenditure against grant budgets in collaboration with the Coordinator.
• Check and file financial reports of sub-grantees with their supporting documents.
• Other financial tasks as necessary.
• Preparatory work to an effective and reliable bookkeeping.
• Chase receipt and check validity of expense claims within deadlines.
• Maintain the financial filing system and ensure documentation is audit-ready.
• Other finance admin tasks as necessary.
• Support general administration, including office management, filing, membership administration.
• Undertake other administrative or logistical tasks for the Operations Coordinator, e.g., scheduling, keeping records, minutes.

Connaissances

Accounting

Organisational skills

Attention to detail

English proficiency

French proficiency

Trustworthiness

Discretion

NGO experience

Formation

Accounting education

Outils

Winbooks

Description du poste

The employer is an international non-governmental organisation based in Brussels, which promotes the well-being and rights of children and young people at the European level and, through its membership, in the European countries. We are supported financially by the European Commission. In the 18 years since its establishment, the employer has grown into one of the most influential networks on children's rights in Europe. It has over 230 members across 41 countries in Europe, including national coalitions of children's rights (`national partner networks') in 23 countries.

This position is responsible for the employer's day-to-day financial and general administration. They will be part of the Secretariat team, reporting to the Finances Coordinator and supporting the Operations Coordinator. The position is well suited for someone who is highly organised, detail-oriented and motivated to play a supportive role in a dynamic, purpose-driven, international team.

The specific responsibilities of the Finance and Admin Assistant will include & relate to:

Accounting duties and reporting tasks

• Liaise with the accountant to ensure accurate monthly bookkeeping
• Assist in reconciling accounts, preparing summaries, and checking entries
• Assist in preparing donor financial reports
• Prepare out going invoices including membership fees - Keeping track of fee payments
• Track expenditure against grant budgets in collaboration with the Coordinator
• Checking and filing of financial reports of sub-grantees with their supporting documents
• Other financial tasks as necessary

Preparatory work to an effective & reliable bookkeeping

• Chasing receipt and checking validity of expense claims within the deadlines, including follow up
• Maintain the financial filing system and ensure documentation is audit-ready
• Other finance admin tasks as necessary

Support office management & general administration

• Support general administration, including but not limited to: office management, filing, membership administration
• Undertake other administrative or logistical tasks as support to the Operations Coordinator, including for example scheduling, maintaining records, taking minutes at meetings, or preparing documents

Profil

We are looking for a candidate with:

• 1-2 years of relevant experience in accounting
• Education in accounting (Belgian if possible)
• Good organisational skills and attention to detail
• Ability to follow procedures and maintain documentation
• Trustworthiness and discretion handling financial information
• Fluency in written & spoken English and French, other EU languages are an asset
• Ability to provide 2 professional references, if selected

In addition, it is an asset if the candidate has any of the following:

• Experience of working with or for non-governmental organisations or membership-based networks
• Experience in an international, multi-cultural environment
• Knowledge of winbooks
• Gross salary range: 2300 to 2900 euros
• Benefits: 13th month, lunch tickets, full hospitalisation & pension insurance
• Location: Saint-Josse, Brussels
• Preferred starting date: September/October 2026
• Type of contract: Full-time 1-year contract
• The successful candidate must be either an EU citizen or in possession of a valid work permit for Belgium.