Brussels Office Manager: Elevate the Workplace Experience

Jobat; Elsene; On-site; EUR 42,000 - 65,000; Full time

Job summary

Bird & Bird Brussels is seeking an experienced Office Manager to be at the heart of the Brussels office, ensuring smooth operations and a welcoming environment. You will work closely with HR, IT, Marketing, and the Social Committee to support day-to-day activities and firm initiatives.

You will lead facilities and office services, shape the employee experience, manage the reception team, coordinate office projects and events, and maintain strong supplier relationships while contributing to

Qualifications

• Experience in facilities management preferred.
• Strong organizational and communication skills.
• Ability to coordinate across HR, IT, Marketing and other internal teams.

Responsibilities

• Manage facilities and office services to keep the workplace well equipped and ready for colleagues' daily work.
• Shape the workplace and employee experience to support team growth and create a welcoming, efficient environment.
• Lead and develop the reception team to deliver a high-quality experience for colleagues, clients and visitors.
• Coordinate and deliver office projects and events with diverse stakeholders (HR, IT, Marketing, Social Committee, and international teams).
• Build and manage supplier relationships to ensure quality service and value for money.
• Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR to maintain a safe workplace.
• Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
• Participate in global Office Management quarterly meetings to share best practices and bring innovative ideas to Brussels.

Skills

Facilities management

Office administration

Team leadership

Stakeholder coordination

Job description

Bird & Bird Brussels is seeking an experienced Office Manager to be at the heart of the Brussels office, ensuring smooth operations and a welcoming environment. You will work closely with HR, IT, Marketing, and the Social Committee to support day-to-day activities and firm initiatives.

You will lead facilities and office services, shape the employee experience, manage the reception team, coordinate office projects and events, and maintain strong supplier relationships while contributing to