Administrative Paralegal Officer

ACTIEF NV; Heverlee; On-site; EUR 42,000 - 62,000; Full time

Job summary

ACTIEF NV in Belgium seeks a Contract & Order Management Officer to support commercial operations by handling contracts, quotations, and purchase orders.

You will manage contract workflows, prepare quotations, review purchase orders for accuracy, and maintain proactive communication with stakeholders to ensure smooth end-to-end processes.

Responsibilities

• Managing business contracts, including approval workflows and electronic signatures.
• Preparing and processing quotations while helping standardize and optimize existing processes.
• Reviewing purchase orders for completeness, consistency, and accuracy, and ensuring timely processing and communication.
• Building strong relationships with internal and external stakeholders through proactive communication on contract and order status.
• Developing expertise in the business you support, including customer requirements, contractual frameworks, and quotation processes.

Job description

Are you detail-oriented, organized, and comfortable working in a dynamic international environment?

We are looking for a Contract & Order Management Officer to support the commercial operations and ensure the seamless handling of contracts, quotations, and purchase orders.

As part of the team, you will play a key role in supporting the end-to-end contract and order management process by:

• Managing business contracts, including approval workflows and electronic signatures.
• Preparing and processing quotations while helping to standardize and optimize existing processes.
• Reviewing purchase orders for completeness, consistency, and accuracy, and ensuring timely processing and communication.
• Building strong relationships with internal and external stakeholders through proactive communication on contract and order status.
• Developing expertise in the business you support, including customer requirements, contractual frameworks, and quotation processes.