Temporary Administrative Officer - EU organisation

Michael Page International (Belgium); Brussel; Sur place; EUR 32 000 - 46 000; Plein temps

Résumé du poste

Michael Page International (Belgium) is seeking an administrative support professional to manage mailboxes, process invoices, support budgeting, and liaise with external accountants in a dynamic Brussels setting. The role includes onboarding/offboarding tasks and maintaining compliance documentation.

The successful candidate will have 1–2 years in administration or accounting support, strong organizational skills, and excellent English communication.

Qualifications

• Minimum 1–2 years of experience in administration, office management or accounting support.
• Strong organisational skills with attention to detail.
• Proficient in Microsoft Office applications, especially Excel.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple priorities and meet deadlines.
• Reliable, proactive and solution-oriented approach.

Responsabilités

• Manage administrative mailboxes and general office correspondence.
• Register and review invoices while maintaining supplier records.
• Prepare payments and support budget and expense management activities.
• Liaise with external accountants and maintain accounting documentation.
• Manage membership fees, donations and other contributions.
• Monitor contracts, deadlines, renewals and procurement procedures.
• Prepare and maintain administrative and financial reports, trackers and overviews.
• Review project documentation to ensure contracts, invoices and supporting documents are complete and filed.
• Support audits, compliance reviews and interactions with public authorities.
• Coordinate office suppliers, equipment, inventory and external service providers.
• Assist withEmployee onboarding and offboarding processes.
• Maintain well-organised administrative records and improve internal procedures.
• Provide general administrative, operational and compliance support as required.

Connaissances

Organisational skills

Microsoft Excel

English communication

Outils

Microsoft Office

Excel

Description du poste

• You will join a collaborative and multicultural environment.
• You would like to join a dynamic and enthusiastic team.

About Our Client

Our client is an EU organization based in Brussels. Offices are reachable by public transports.

Job Description

• Manage administrative mailboxes and general office correspondence.
• Register and review invoices while maintaining accurate supplier records.
• Prepare payments and support budget and expense management activities.
• Liaise with external accountants and maintain accounting documentation.
• Manage membership fees, donations and other contributions.
• Monitor contracts, deadlines, renewals and procurement procedures.
• Prepare and maintain administrative and financial reports, trackers and overviews.
• Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed.
• Support the preparation of documentation for audits, compliance reviews and public authorities.
• Coordinate office suppliers, equipment, inventory and external service providers.
• Assist with employee onboarding and offboarding processes.
• Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.
• Provide general administrative, operational and compliance support as required.

The Successful Applicant

• Minimum 1-2 years of experience in administration, office management or accounting support.
• Strong organisational skills with excellent attention to detail.
• Good command of Microsoft Office applications, particularly Excel.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple priorities and meet deadlines.
• Reliable, proactive and solution-oriented approach.

What’s on Offer

• A temporary contract until March (might be extended).
• A full-time contract.
• An international and fast-paced environment.