Administrative Assistant

Unique Brussels; Etterbeek; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

Public transport reimbursement

Job summary

Unique Brussels seeks an Administrative Assistant to support the Sector Group Manager with administrative, organisational and communication tasks in a European lobbying-focused environment.

You will coordinate meetings, travel and events, manage digital content, and interact with internal teams, industry members and external stakeholders. A Bachelor’s degree and 3–5 years in an assistant role are desired, with strong English and MS Office skills.

Qualifications

• Bachelor’s degree in Office Management or a similar field.
• 3–5 years of experience in an assistant role, preferably supporting senior management.
• Excellent written and spoken English.
• Strong knowledge of Microsoft Office tools (Word, Excel, PowerPoint).
• Good knowledge of digital tools, website management and social media platforms.
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent communication and interpersonal skills.
• Proactive, solution-oriented and well organised.

Responsibilities

• Provide administrative and organisational support to the Sector Group Manager.
• Support sector management and advocacy activities.
• Assist with strategic engagement on key policy topics and interactions with policymakers.
• Organise meetings, conference calls and appointments.
• Coordinate and arrange business travel.
• Support the planning and organisation of workshops and events.
• Manage task forces or sub-groups within the sector.
• Prepare draft activity reports summarising communication analytics, events and publications.
• Manage the sector group’s website and communication channels.
• Publish news items and newsletters.
• Create visuals using Canva and schedule posts on LinkedIn and Twitter via Hootsuite.
• Maintain and update the membership database (Salesforce).
• Manage and organise the library of relevant information for members.

Skills

Office management

Assistant experience 3–5y

English proficiency

Time management

Education

Bachelor's degree in Office Management or similar

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Assistant

Wat: Administratie – Brussel – Frequentie: Dagelijks, Wekelijks

Our client is a European organisation representing the lobbying sector and actively contributes to policy discussions with EU institutions. The organisation supports innovation, sustainability and the transition towards a more climate-neutral and resilient industry.

Would you like to join a European organization that plays a key role in shaping the future of the lobbying sector? Our client is looking for an Assistant to support the activities of the Lobbying sector.

In this role, you will provide administrative, organisational and communication support to the Sector Group Manager. You will also interact regularly with internal teams, industry members and external stakeholders.

This varied position offers the opportunity to contribute to event coordination, sector activities and communication management within a dynamic European environment.

Key Responsibilities

• Provide administrative and organisational support to the Sector Group Manager
• Support sector management and advocacy activities
• Assist with strategic engagement on key policy topics and interactions with policymakers
• Organise meetings, conference calls and appointments
• Coordinate and arrange business travel
• Support the planning and organisation of workshops and events
• Manage task forces or sub-groups within the sector
• Prepare draft activity reports summarising communication analytics, events and publications
• Manage the sector group’s website and communication channels
• Publish news items and newsletters
• Create visuals using Canva and schedule posts on LinkedIn and Twitter via Hootsuite
• Maintain and update the membership database (Salesforce)
• Manage and organise the library of relevant information for members

Profiel

• Bachelor’s degree in Office Management or a similar field
• 3–5 years of experience in an assistant role, preferably supporting senior management
• Excellent written and spoken English (additional languages are an asset)
• Strong knowledge of Microsoft Office tools (Word, Excel, PowerPoint)
• Good knowledge of digital tools, website management and social media platforms
• Strong organisational and time management skills with the ability to prioritise tasks
• Excellent communication and interpersonal skills
• Proactive, solution-oriented and well organised
• Able to work independently while being a strong team player
• Comfortable working in a dynamic and fast-paced environment
• Curious, flexible and eager to learn

Aanbod

• 6-month temporary contract (interim) with the possibility of a permanent contract (CDI)
• A varied role within a dynamic European organisation
• Competitive salary depending on experience
• 100% reimbursement of public transport costs
• Opportunity to work on topics linked to sustainability and the future of the chemical industry in Europe