Administrative Agent - ICT Assets

ACENSI; Brussel Hoofdstad; On-site; EUR 42,000 - 62,000; Full time

Job summary

ACENSI in Brussels is seeking an Administrative Agent - ICT Assets to support the ICT Digital Workplace team. You will handle procurement, asset tracking and contract follow-up for hardware, software, and external resources.

Daily tasks include managing quotations, POs, invoices, licenses, and telecom subscriptions; using SAP, Coupa, Omnitracker, and Microsoft Office to keep records accurate. Fluency in French and Dutch and English at C1 are required; the role emphasizes cost optimisation and

Qualifications

• Solid understanding of procurement processes (quotations, POs, GR, invoicing, cost centres, vendor management).
• Knowledge of CMDB principles and ITIL best practices for asset and service management.
• Analytical and reporting skills (Excel, Power BI or equivalent).
• Bilingual French / Dutch, English at C1 level.
• Strong organisational and coordination skills.
• Detail-oriented, with excellent follow-up capabilities.
• Good communication skills with suppliers, IT teams and management.
• Ability to work autonomously while managing multiple parallel tasks.
• Analytical mindset for cost optimisation and licence management.

Responsibilities

• Manage the complete procurement cycle for IT hardware, software and external resources, including quotations, orders, invoices, payments and contract or timesheet follow-up, to ensure accurate financial tracking and timely delivery.
• Ensure accurate tracking of all IT assets by maintaining inventories, managing hardware and software lifecycles, handling stock levels, and overseeing licence usage and optimisation.
• Manage all mobile and fixed telephony subscriptions by monitoring usage, costs and allocations, coordinating with providers, and identifying optimisation opportunities to reduce overall telecom expenses.
• Use SAP, Coupa, Omnitracker, Microsoft Office and Teams on a daily basis to manage procurement workflows, asset lifecycle tracking, documentation, and communication across IT and supplier stakeholders.

Skills

Procurement

Data analysis

Asset management

Multilingual FR/Dutch/EN

Tools

SAP

Coupa

Omnitracker

Microsoft Office & Teams

Job description

ACENSI is looking for a Administrative Agent - ICT Assets for one of their client based in Brussels :

Languages

Location

Context

The assignment takes place within the ICT Digital Workplace team. We are looking for an

administrative employee specialised in purchasing, invoicing and contract follow-up for

hardware, software and external resources. The role supports the team with hardware, licences

and telephony subscriptions, as well as cost optimisation.

Responsabilities

Working together with the Procurement department, the consultant will:

• Manage the complete procurement cycle for IT hardware, software and external resources, including quotations, orders, invoices, payments and contract or timesheet follow-up, to ensure accurate financial tracking and timely delivery;
• Ensure accurate tracking of all IT assets by maintaining inventories, managing hardware and software lifecycles, handling stock levels, and overseeing licence usage and optimisation;
• Manage all mobile and fixed telephony subscriptions by monitoring usage, costs and allocations, coordinating with providers, and identifying optimisation opportunities to reduce overall telecom expenses;
• Use SAP, Coupa, Omnitracker, Microsoft Office and Teams on a daily basis to manage procurement workflows, asset lifecycle tracking, documentation, and communication across IT and supplier stakeholders.

Profil

Must have

• Solid understanding of procurement processes (quotations, POs, GR, invoicing, cost centres, vendor management);
• Knowledge of CMDB principles and ITIL best practices for asset and service management;
• Analytical and reporting skills (Excel, Power BI or equivalent);
• Bilingual French / Dutch, English at C1 level.
• Strong organisational and coordination skills;
• Detail-oriented, with excellent follow-up capabilities;
• Good communication skills with suppliers, IT teams and management;
• Ability to work autonomously while managing multiple parallel tasks;
• Analytical mindset for cost optimisation and licence management.