Supply Chain & Office Manager

Ersilia; Brussel Hoofdstad; On-site; EUR 49,000 - 56,000; Full time

Benefits offered by this job

Meal vouchers

Training and development

Permanent or freelance collaboration

Job summary

Ersilia in Anderlecht, Brussels region, is seeking a Supply Chain & Office Manager. The role combines supply chain coordination, ERP management, finance administration, and office operations within a small business environment.

The candidate will work closely with management and cross-functionally across supply chain, sales, marketing and operations. Minimum 5 years' experience and fluency in Dutch, French and English are required, with a flexible and proactive mindset.

Qualifications

• Fluent Dutch, French and English, with the confidence to use all three languages professionally.
• At least five years of relevant experience in supply chain, office management, administration, back office or a broad operational role.
• Proven hands-on experience with an ERP system; knowledge of EXACT is a strong advantage.

Responsibilities

• Coordinate production orders, suppliers, stock and logistics administration.
• Follow up on deliveries, shipments, maintenance and quality activities.
• Support production planning and maintain company dashboards.
• Prepare and manage purchase orders, quotations and delivery documentation.
• Manage and optimise the company’s ERP system and act as main contact for internal ERP users.
• Configure reports, workflows and user permissions; analyse and improve processes.
• Process purchase and sales invoices; prepare payments and follow up on customer accounts.
• Collaborate with external accountants and auditors; support budgeting and financial reporting.
• Act as a key contact for customers, suppliers and external partners; provide administrative support to management, sales and operations.

Skills

Dutch (Fluent)

French (Fluent)

English (Fluent)

Supply chain coordination

ERP system experience

Organisational skills

Office management

Tools

EXACT ERP

Job description

Location: Anderlecht, Brussels, Belgium

Contract: Permanent, full-time

Salary: €49,000–€56,000 gross per year

Languages: Dutch, French and English

Experience: Minimum 5 years

We are recruiting a Supply Chain & Office Manager for a confidential SME client based in Anderlecht.

This is a broad and central position combining supply chain coordination, ERP management, finance administration, office management and operational support. The successful candidate will work closely with management and collaborate across supply chain, sales, marketing and operations.

The role is ideal for someone who enjoys responsibility, variety and working in a small business environment where everyone contributes beyond a strictly defined job description.

Key responsibilities

Supply chain and operations

• Coordinate production orders, suppliers, stock and logistics administration.
• Follow up on deliveries, shipments, maintenance and quality activities.
• Support production planning and maintain company dashboards.
• Prepare and manage purchase orders, quotations and delivery documentation.

ERP and process management

• Manage and optimise the company’s ERP system.
• Act as the main contact for internal ERP users.
• Configure reports, workflows and user permissions.
• Analyse and improve existing administrative and operational processes.

Finance administration

• Process purchase and sales invoices.
• Prepare payments and follow up on outstanding customer accounts.
• Collaborate with external accountants and auditors.
• Support budgeting, cash-flow monitoring, cost analysis and financial reporting.

Office and business support

• Act as a key contact for customers, suppliers and external partners.
• Provide administrative support to management, sales and operations.
• Coordinate agendas, meetings, business travel, visitors and office suppliers.
• Support the management of the social secretariat and internal inventory.
• Assist with trade fairs, events and marketing logistics.

Candidate profile

• At least five years of relevant experience in supply chain, office management, administration, back office or a similarly broad operational role.
• Proven hands-on experience with an ERP system; knowledge of EXACT is a strong advantage.
• Fluent Dutch, French and English, with the confidence to use all three languages professionally.
• Strong organisational and prioritisation skills.
• Comfortable working with invoices, suppliers, reporting, logistics and operational documentation.
• Proactive, autonomous and solution-oriented.
• Flexible and willing to support different areas of the business when required.
• Able to commute to and work in Anderlecht.
• WE WILL CONSIDER FREELANCE - SELF EMPLOYED

What is offered

• A varied and influential position within a dynamic SME environment.
• Close collaboration with management.
• Competitive salary and additional benefits, including meal vouchers.
• Training and professional-development opportunities.
• The possibility of a permanent employment contract or a self-employed collaboration, subject to agreement.

Applications will be handled confidentially.